Senior Executive Assistant to the Dean and CEO

Senior Executive Assistant To The Dean And CEO

Alice L. Walton School of Medicine (AWSOM) is seeking experienced, motivated, and dedicated leaders and educators to participate in the design and delivery of an innovative four-year medical school curriculum that engages medical students in active and novel learning.

About The Position

The Senior Executive Assistant to the Dean and CEO provides high-level administrative and operational support to the Dean, acting as a strategic partner in managing priorities, coordinating communications, and ensuring smooth execution of executive-level tasks. This role manages calendaring, policy tracking, executive communications, and collaboration across the broader organizational ecosystem. The Senior Executive Assistant serves as a critical liaison across departments and external stakeholders and ensures timely and effective execution of the Dean's initiatives and commitments. The role requires exceptional organizational skills, discretion, and the ability to navigate a dynamic and mission-driven environment.

The Senior Executive Assistant reports directly to the Administrative Manager, Office of the Dean, and works closely with the AWSOM team to achieve the goals of building the first medical school in the country based on the principles and practices of Whole Health.

Essential Duties And Responsibilities

Executive Support

• Manage a dynamic, high-volume calendar, ensuring alignment with strategic priorities.
• Coordinate and prepare for meetings, including agendas, briefing materials, and follow-up actions.
• Organize and support internal and external events, including logistics and materials preparation.
• Maintain accurate records, track departmental budgets, and process expense reimbursements.
• Support Board of Directors communications and coordinate meeting logistics.
• Attend and document monthly Dean's Cabinet meetings.
• Lead or assist with special projects, reports, and presentations.
• Other Duties as assigned.

Communications

Travel

Scheduling & Event Coordination

Qualifications And Requirements

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those required by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Physical Demands : In the work environment described, position requires sitting at a desk and utilizing a computer and a telephone for prolonged periods of time and good eye / hand coordination, bending and stretching, and physical stamina to lift and transport a minimum of 10 pounds. Visual acuity to review written materials is required for this job.

Work Environment : Work is performed full-time (Monday-Friday, 8 a.m.-5 p.m.) in a professional, climate-controlled office environment with standard office equipment, including computers, printers, and telephones. This role requires working in an open setting near colleagues. The noise level is typically low to moderate. The role also requires interaction with both the public and internal team members in a professional and courteous manner. Some local travel will be required, and a flexible schedule may be necessary to accommodate business needs, including occasional evening and weekend work hours.

Alice L. Walton School of Medicine is an equal opportunity employer. All qualified applicants will receive consideration for employment.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check and verification of being fully vaccinated for COVID-19. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.