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Administrative Assistant - Anesthesiology

Administrative Assistant - Anesthesiology

The University of Texas Health Science Center at Houston (UTHealth Houston)Houston, TX, US
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Overview

Administrative Assistant - Anesthesiology. The department of Anesthesiology is seeking an Administrative Assistant. Reporting to the Divisional Manager, this role will support faculty and advanced care providers. The main job functions will include travel and expense reimbursement, timesheets, schedules, and VSP applications.

What we do here changes the world. UTHealth Houston is Texas' resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That's where you come in.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus :

  • 100% paid medical premiums for our full-time employees
  • Generous time off (holidays, preventative leave day, both vacation and sick time – approximately 37-38 days per year)
  • Longer tenure = more vacation accrual
  • Longevity Pay (monthly payments after two years of service)
  • Retirement / pension plan

We take care of our employees! As a world-renowned institution, our employees' wellbeing is important. We offer work / life services such as :

  • Free financial and legal counseling
  • Free mental health counseling services
  • Gym membership discounts and access to wellness programs
  • Discounts including entertainment, car rentals, cell phones, etc.
  • Resources for child and elder care
  • Plus many more

    • Position Summary : Provides general administrative support to a department or group of professionals under general supervision. Work is varied and generally administrative and / or project oriented. This position may provide secretarial support. Departments may provide additional guidance with a departmental position description.

    Position Key Accountabilities :

  • Resolves routine inquiries and non-routine correspondence or telephone contacts within guidelines established by supervisor.
  • Composes correspondence and memoranda; prepares graphs, tables and manuscripts; prepares reports and presentation materials.
  • Schedules and maintains calendars and travel itineraries; coordinates related arrangements in compliance with all University, governmental, and / or grant policies and guidelines.
  • Develops filing systems; maintains files, records and reports for assigned area.
  • Receives, classifies, reconciles, consolidates, and / or summarizes documents and information.
  • Compiles data from reports using required knowledge of departmental, project, and / or university policies and procedures.
  • May be responsible for or assist with data entry and basic processing for financial and / or human resources systems.
  • Schedules meetings and rooms, invites participants, and arranges refreshments and equipment as needed; may prepare and distribute meeting minutes.
  • May maintain office supplies and equipment.
  • Screens calls and emails and receives and directs visitors.
  • Retrieves information from departmental and / or project records and may produce reports.
  • Handles confidential information and sensitive issues.
  • Provides back-up for other support staff as needed.
  • May provide guidance and direction to lower level staff; may train entry level clerical staff; may lead support staff.
  • May serve as administrative liaison with others regarding administrative issues on purchasing, personnel, facilities and operations.
  • May be assigned routine budget or financial responsibilities by supervisor; may maintain or reconcile financial records / reports.
  • Advises on policy and processes as assigned by supervisor; responsible for routine decisions and judgment calls.
  • Other duties as assigned.

    • Certification / Skills : Working knowledge of standard Office Software such as Word, Excel, PowerPoint and Outlook is required. Use of University financial systems may be required.

    Minimum Education : High School diploma or equivalent. Associates degree preferred.

    Minimum Experience : Four (4) years related work experience required. Prior experience with scheduling, maintaining calendars, and travel itineraries required. Prior experience preparing meeting materials or general reports preferred. May substitute required experience with equivalent years of education beyond the minimum education requirement.

    Physical Requirements : Exerts up to 20 pounds of force occasionally and / or up to 10 pounds frequently and / or a negligible amount constantly to move objects.

    Security Sensitive : This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code 51.215.

    Veteran Information : Military occupations that relate to the initial selection criteria and registration or licensure requirements for this position may include but are not limited to : 001802, 2605, 0111, 3F561, 68G, 70A, 70B, 70E. For a complete list please visit www.uthealth-veterans.jobs.

    Residency Requirement : Employees must permanently reside and work in the State of Texas.

    Seniority level

  • Mid-Senior level

    • Employment type

  • Full-time

    • Job function

  • Administrative
  • Industries : Hospitals and Health Care

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    Houston, TX

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    Administrative Assistant • Houston, TX, US