Accounts Payable Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the accounts payable function efficiently and accurately, ensuring the timely processing of invoices. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities

• Receive, review, and process approximately 200-300 invoices per week accurately and in a timely manner.
• Verify that invoices have appropriate approvals and support documentation.
• Resolve discrepancies with vendors and internal departments as needed.
• Maintain vendor accounts, including setup, maintenance, and updates.
• Respond to vendor inquiries and resolve issues promptly.
• Ensure timely and accurate payment to vendors, while maximizing discounts and minimizing overdue payments.
• Reconcile vendor statement of accounts to AP Aging Report.
• Assist with month-end closing activities related to accounts payable.
• Ensure compliance with company policies, accounting principles, and regulatory requirements.
• Participate in audits and provide documentation and support as needed.
• Implement and maintain internal controls to safeguard company assets and prevent fraud.

Essential Skills

Additional Skills & Qualifications

Work Environment

This role is based at the corporate headquarters in West Chester, PA, within the AP team consisting of 3 specialists and 4 people for cash disbursements. The work schedule includes three days onsite (Monday, Tuesday, and Wednesday) and two remote days. The environment is blue-collar / old-school manufacturing, requiring the ability to operate in a fast-paced, direct, and dynamic setting. The company is committed to diversity, equity, and inclusion, ensuring equal employment opportunities for all.

Job Type & Location

This is a Contract to Hire position based out of West Chester, Pennsylvania.

Pay and Benefits

The pay range for this position is $25.00 - $28.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a hybrid position in West Chester, PA.

Application Deadline

This position is anticipated to close on Oct 2, 2025.