Payroll and AP SpecialistICON AEROSPACE LLC • Indian Trail, NC, US
Payroll and AP Specialist
ICON AEROSPACE LLC • Indian Trail, NC, US
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job_description.job_card.job_descriptionProcess accounts payable invoices for multiple avionics entities Develop and maintain relationships with vendors Maintain up-to-date vendor records, including W-9s, banking details, and contact information. Manage / support credit card and bank reconciliations Process employee expense reports Monitor and reconcile vendor statements to ensure accounts are current Support month-end closing by reconciling AP ledgers and reviewing AP accruals Assist with financial audit Collaborate with Purchasing, Inventory, and other departments as needed to resolve invoice or delivery discrepancies. Support general accounting team as needed Additional duties as assigned 2-5 years related accounting and payroll experience Proficiency in MS Office including Excel, Word, and Outlook required Experience with enterprise-level financial software systems and payroll processing platforms required, ADP a plus. Experience processing multi-entity, multi-state, payrolls Working knowledge of U.S. payroll regulations and practices; international payroll knowledge a plus Effective communication skills, both within and across accounting, finance, HR teams, and business partners Strong problem solving, analytical, multi-tasking, and organizational skills Process-oriented with a mindset for documenting processes and procedures Ability to work in a fast-paced and ever-changing environment Possess a team-focused attitude
Job Description
Payroll / AP Specialist
Payroll Administration
- Process and manage payroll for multiple entities, including multi-state and international employees
- Ensure accurate and timely payroll processing for hourly, salaried, and commission-based employees
- Maintain compliance with federal, state, and international payroll regulations
- Coordinate with HR to manage employee onboarding, terminations, and payroll changes
- Reconcile payroll reports and general ledger accounts
- Administer payroll-related tax filings and reporting
- Resolve payroll discrepancies and respond to employee inquiries in a timely manner
- Work closely with third-party payroll vendors and ensure data accuracy across systems
- Assist with payroll audits and reporting requirements
- Implement process improvements to enhance payroll accuracy and efficiency.
- Familiarity with commission-based pay structures
- Need timekeeping reporting and reconciliation experience
- Need labor reporting experience, both internal and external
- Multiple-entity labor allocation experience a plus
- Manage payroll accruals and work closely with the accounting Team on other payroll liabilities
- Assist with payroll provider evaluation, benefits / open enrollment rollout, and additional payroll / benefit support
Accounts Payable
Qualifications
Reports to : Controller
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Ap Specialist • Indian Trail, NC, US