Project Administrator - Mission Critical

Project Management Assistant

Supports Project Leadership in the efficient use of the firm's resources (people, processes and tools) and assignments with an administrative / operational emphasis on project management and project accounting activities and communication while effectively supporting the firm's values. Supports Project Leadership on a specific project or projects and shares responsibility for project successes.

Responsibilities

Assists the Project Managers with initiation of HKS General Terms and Conditions and Release Forms

Sets up and maintains the project directory of all contacts

Assists the Project Managers with project meeting management, including scheduling, preparing and distributing agendas and meeting reports, maintaining action items log, ensuring proper file organization, and following up with team on a regular basis regarding progress

Assists the Project Managers in maintaining project schedule and staffing within HKS's internal project planning web-based software

Assists the Project Managers to track the delivery of implementation documents through all phases of a project, including sharing / harvesting lessons learned and project impact

Helps while maintaining project information in the appropriate location so all project related information is current, complete, and accessible

Helps to coordinate project team interaction internally through scheduling and proper communication with guidance from the project manager and project architect

Attends project meetings and staffing meetings as necessary

Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations

Tracks permit submittals and assist in submittal process

Qualifications

Bachelor's degree in business or related field or an equivalent combination of education and experience

Typically with 5+ years of experience within Architecture industry

Proficiency in MS Office Suite, including Excel, Outlook, Word, PowerPoint and Teams

Knowledge of Adobe software including InDesign and Illustrator to create and edit graphic materials and presentations preferred

Familiarity in the functionality of Vision or ERP software preferred

Knowledge of Salesforce and its functionality

Either has been or will be trained in Lean Six Sigma preferred

Experience in project management preferred, including connecting people and resources

Familiarity with professional services agreements

Strong organizational skills and the ability to work on multiple projects at the same time

Ability to support team with a diplomatic and collaborative style which puts value on relationships and collaboration

Strong work ethic and eagerness to produce high quality, accurate results

Ability to work independently, as well as part of a team and build professional relationships with clients

Ability to hold sensitive information with a high level of confidentiality and integrity

Ability to communicate and present ideas in a clear, concise and professional manner both verbally and in writing

Ability to anticipate, problem solve and apply innovative solutions

Ability to collaborate in a team environment

Ability to effectively meet deadlines at expected quality

Travel may be required

Base Salary Range : $66k - 76k annually Chicago location only

The estimate displayed represents the general base salary range of candidates hired in the DC location only. We may ultimately pay more or less than the posted range based on the location of the role. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training.

HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short / long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees.

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO / AA Employer : M / F / Disabled / Veteran