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Administrative Assistant
Administrative AssistantGovernment Jobs • Baton Rouge, LA, US
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Administrative Assistant

Administrative Assistant

Government Jobs • Baton Rouge, LA, US
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Job Title

State of Louisiana

Location : Baton Rouge, LA

Job Type : Unclassified

Salary : Depends on Qualifications

Department : Parochial Employees' Retirement System

Opening Date : 10 / 20 / 2025

Closing Date : 11 / 30 / 2025 at 11 : 59 PM Central Time (US & Canada)

About This Job

Application Instructions :

Please submit a current resume along with the names and contact information of three work-related references to Kristi Spinosa, Director, at kspinosa@persla.org.

Examples of Job Duties :

  • Responsibility of answering phone calls and maintaining the general mailbox. This includes directly answering basic general questions.
  • Assist in maintaining office calendar; setting appointments; coordinating meeting schedules.
  • Sort and distribute incoming mail and perform functions related thereto such as logging receipt and / or printing pension documents prior to distribution in the office.
  • Responsible for the daily recording and preparation of the banking deposit for all funds received in the office.
  • Track timely receipt of written and electronic reports from approximately 280 participating employers as well as other entities.
  • Assists Data Entry Specialist in posting monthly and quarterly employer reports as needed.
  • Researching service records as needed.
  • Independently composes and types correspondence for signature of supervisor regarding administrative matters, etc.
  • Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc. as needed.
  • Organizes and maintains files and reference manuals / materials; ensures confidentiality of information, as necessary.
  • Assists in the preparation and dissemination of materials needed for meetings, such as agendas, handouts, binders, etc.
  • May perform administrative functions such as travel reports, supply requisitions, etc.

Necessary Knowledge, Skills, and Abilities :

  • Strong working knowledge of Microsoft Office 365, with a focus on Excel is required.
  • Microsoft 365 certifications (e.g., MS-900) are a plus.
  • Strong communication skills; written and verbal.
  • Strong organizational skills.
  • Ability to gain working knowledge of the PERS pension software system and database structure.
  • Ability to learn general knowledge of defined benefit plans.

    • Qualifications :

    Two years of general office clerical and administrative experience or technical school training.

    Miscellaneous : In-person position located in Baton Rouge; La. Office is open from 8 - 4 : 30 Monday Friday; centrally located in the Jefferson Highway area. Health insurance, retirement, and paid leave are available.

    Pay Range : PERS 3; $19.00 - $30.00 per hour depending on experience.

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    Administrative Assistant • Baton Rouge, LA, US