HR Associate - On site

Job T i t l e : HR Associate

Classification : Non-Exempt

Hiring S a l a r y Ra n ge : $23.00 - $25.00 per hour

About UMOM New Day Centers : Founded in 1964, UMOM is Arizona's largest provider of services for families experiencing homelessness. Our mission is to end family homelessness by restoring hope and rebuilding lives. With an annual operating budget of $23 million dollars, UMOM provides shelter, supportive services, and housing programs to families and individuals experiencing homelessness in Maricopa County. UMOM serves over 13,000 unique individuals across all our services annually, including those families receiving support at the Family Housing Hub, Maricopa County's family coordinated entry system.

Benefits Package includes : FREE Medical, Dental, Vision, Short Term Disability & Life Insurance / AD&D plans. In addition to : Paid Time Off, Paid Holidays, 401k with Employer Match, Legal Services, Professional Development Fund and more.

Pos i tion D e s c ri p t i o n : The HR Associate is responsible for providing Administrative and Operational support in all areas of the People Operations Department. This position is essential in providing the first line of operational support for employees and leadership and plays a critical role in managing office operations, providing administrative support and ensuring the efficient functioning of the People Operations Department. This role requires a proactive, organized, and detail-oriented individual with a high level of integrity and ability to handle responsibilities and confidential matters with discretion.

Work Schedule : The typical schedule for this position is Monday-Friday, on-site, normal business hours, with occasional nights and weekends, depending on the needs of the position and the organization.

E s sen ti a l Du t i e s a n d Re s p o n s i b i li t i e s :

People Operations Support

• Provides excellent customer service and acts as the first point of contact to employees and external partners for People Operations administrative related queries which include : greeting employees, answering phones, providing general information and placing vendor orders as assigned.
• Perform routine tasks required to administer and execute People Operations programs including but not limited to : Benefits; Compliance; Recruitment and Retention; Disciplinary matters; Investigations; Performance and Talent management; Productivity, Employee Recognition; Occupational Health and Safety; and Training and Development.
• Works in tandem with the People Operations Generalists to assist with Employee Onboarding and New Employee Orientation.
• Coordinate employee offboarding tasks.
• Coordinates special events for People Operations, including but not limited to : Town Hall meetings, trainings, employee events, etc. as assigned
• Assist with planning and implementing Benefits Open Enrollment.
• Assist with the regular promotion and employee education around benefits offered at UMOM.
• Assist with the development, implementation, and promotion of wellness initiatives.
• Documenting, when necessary, employee relations concerns with a high level of detail. Exercising sound judgement in elevating employee relation concerns when appropriate
• Assist with incident investigations as needed.
• Ensure compliance related records and files are organized, secured, properly recorded, and stored for all former, current and new employees.
• Perform regular audits to ensure that all employee certifications are obtained, renewed, and recorded in a timely manner.
• Assist in preparing for and responding to routine reviews / audits.
• Maintain Personnel files as needed.
• Provide assistance with compliance reports, presentations, spreadsheets, and word documents.

Administrative Support

Other duties as assigned by Leadership and / or Executives.

Qualifications and Competency Requirements :

Experience and Education

Computer skills

Compliance

Background Screens

This position requires the selected candidate to have the ability to obtain, maintain and possess a valid Arizona Department of Public Safety Class One Fingerprint Clearance Card (FPCC). If the selected candidate does not currently possess an FPCC, UMOM will cover the cost of obtaining a card.

In addition, all UMOM employees must pass a Central Registry Background Check (CBC) through the Department of Child Safety (DCS) and Adult Protective Services (APS).

Drug Screening

All new hires must successfully pass the required drug screening.