Senior Billing Specialist

Sr. Billing Coordinator

A midtown law firm is seeking a Sr. Billing Coordinator performs full-cycle billing operations. Responsibilities include monitoring and following up on unbilled inventory (WIP) and the preparation of invoices, along with monitoring accounts receivable and following up on past-due collections. The Sr. Billing Coordinator supports the achievement of the Firm's monthly / quarterly / annual revenue targets and other departmental goals, while ensuring compliance with Weil billing and collections policies, and client guidelines. The Sr. Billing Coordinator will work independently, mentor junior staff, and handle matters of varying complexity across all areas of the revenue cycle, on behalf of their assigned partners.

Pay : $105,000-$110,000

Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan. Also offers generous paid time off and holidays.

Primary Responsibilities and / or Essential Functions :

• Provide high quality support to assigned Billing Partners and act as a trusted advisor in all aspects of the billing cycle (Billing & Collections).
• Monitor and follow up on unbilled inventory (WIP) and accounts receivable (AR).
• Track and forecast monthly billings and collections based on feedback from assigned Partners and clients.
• Review proforma's prior to distribution to Billing Partners to ensure accuracy and compliance with guidelines and agreed billing arrangements.
• Responsible for drafting / editing invoices based on mark-up's / instructions, including :
• Write-off processing : Obtain and document approvals in accordance with firm policies and procedures.
• Time / cost transfer : Investigate appropriateness of billable entries.
• Time entry narrative changes : Additions, corrections, and deletions.
• Prepare draft and final invoices. Document distribution to clients before posting in the Firm's financial system. File all relevant backup documentation under each invoice when posting.
• Track and report on the status of bills that are electronically submitted. Troubleshoot issues and work to address rejections causing delays.
• Proactively communicate changes in client policies to timekeepers.
• Monitor unallocated cash receipts and on-account funds on assigned client matters. Facilitate timely decisions to apply funds, or refund to clients.
• Complete monthly billing and collections forecasts within 3e, and other monthly reporting assignments in a timely manner.
• Respond quickly and accurately to all billing related requests and inquiries.
• Assist with the development, testing, and documentation of new processes and software relating to revenue operations.
• Work closely with Manager and Department Leadership to devise plans for collections follow-up, and initiate direct contact with clients.
• Review partially paid invoices, research and summarize the reasons for the partial payment, and prepare a plan of action for the Billing Partner.
• Assist with the mentoring and development of junior staff members.
• Ad Hoc projects and any additional responsibilities as required by management.

Knowledge, Skills & Abilities :

Education / Certifications :

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.