ADMINISTRATIVE SERVICES MANAGER I - ECONOMIC DEVELOPMENT POLICY & STRATEGY

Administrative Services Manager I- Economic Development Policy & Strategy

The Los Angeles County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are in search of qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Economic Opportunity (DEO) is seeking qualified candidates to fill a Administrative Services Manager I (ASM I), vacancy. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment to ASM I.

Work location : Economic Opportunity Headquarters, 510 S. Vermont Ave 11th Fl, Los Angeles, CA 90020. DEO offers a hybrid telework schedule subject to the needs of the department.

About the department : DEO is LA County's central economic and workforce development hub helping residents connect to new career pathways, start and certify a business, and access life-changing opportunities! We're working to advance equity and inclusive, balanced growth through all DEO programs and services by targeting economic benefits to the most vulnerable and marginalized communities, small businesses and residents in LA County.

Our Vision : An equitable economy with thriving communities, inclusive and sustainable growth, and opportunity and mobility for all!

Our Mission : DEO creates quality jobs, helps small businesses and high-road employers start and grow, and builds vibrant local communities and spaces.

Essential Job Functions

Conducts complex and sensitive research assignments requiring locating and gathering of data from multiple sources and interpretation of often conflicting and ambiguous data to reach sound conclusions; identifies research problems and challenges, determines analytical techniques appropriate to an assignment's purpose; develops statistical and information-gathering processes to ensure quality, integrity, validity, and relevance of data obtained for analysis and decision-making purposes.

Compiles information by grouping and / or categorizing the information (e.g., in tables, spreadsheets, data files) in meaningful ways in order to facilitate meeting specific analytical requirements.

Uses qualitative and / or quantitative analytical methods in order to identify issues, summarize findings and draw fact-based conclusions often based upon large amounts of information.

Analyzes complex operational, financial, program and other issues and makes recommendations on appropriate courses of action; participates in the development of options and positions that meet objectives and best balance the interests of various stakeholders; develops and / or recommends the development of programs or policies to address problems or improve operations by applying the results of research and analysis of pertinent information in order to ensure the highest likelihood of success.

Prepares a variety of documents (e.g., reports, business correspondence, memoranda) often of a highly sensitive nature requiring the exercise of organizational acumen; uses appropriate software programs (e.g., word processing, desktop publishing, presentation) to create materials in a variety of formats and approaches in order to effectively communicate information to various audiences (e.g., departmental personnel, members of the public, governing boards).

Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies / organizations) often on sensitive and confidential issues; participates in meetings to make presentations, provide advice and / or consultation services, resolve conflicts, mediate disputes, and negotiate agreements; coordinates activities with County central agency and departmental staff, contractors, consultants, outside agencies, etc., to ensure that programs are successfully implemented.

Monitors processes and programs by gathering and analyzing relevant information in order to ensure that processes are capable and stable, and programs are proceeding as planned; monitors emerging issues and concerns in order to develop timely, proactive responses.

Evaluates the effectiveness of various programs by comparing program outcomes to program goals in order to determine whether to continue, modify, or discontinue programs.

Performs various administrative duties (e.g., creating and maintaining files; formatting standard documents; receiving, processing, and routing documents) by appropriately applying Federal and State laws, County and local ordinances, and departmental policies and procedures in order to ensure all work done complies with established guidelines and requirements.

Requirements

Minimum requirements :

Option 1 : A Bachelor's degree from an accredited college or university -AND- three years of experience performing analytical assignments, two years of which must have been at the associate analyst level, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields : human resources, budget, finance, contracts or other closely-related administrative field.

Option 2 : Five years of experience performing analytical assignments, two years of which must have been at the associate analyst level, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields : human resources, budget, finance, contracts or other closely-related administrative field. A Master's degree or higher in Business Administration, Public Administration, Law or closely related field may be substituted for one year of the required experience.

Associate analyst level work involves the independent performance of a variety of routine to moderately complex assignments and / or under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, contracts and other closely-related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry level classification of the respective series.

Note : For a fuller description of associate-level analytical work, refer to Los Angeles County's Management Analyst classification (Item #1848).

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

Other requirements :

License : A valid California Class C Driver License or the ability to apply an alternative method of transportation when needed to carry out job-related essential functions.

Physical class II - light : This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Specialty requirements : To receive credit for the required education, a legible copy of the diploma or official transcript from an accredited institution that displays the degree awarded and date conferred must be attached to the application or emailed to DEORecruitment@opportunity.lacounty.gov. Please reference examination number EW1002A-EA in the subject line. International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards.

Additional Information

Examination content : Before the end of your initial work assignment, the appointing department will evaluate your performance weighted at 100%. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Application and filing information : Applications must be filed online only. Apply online by clicking on the "APPLY" button for this posting. You can also track the status of your application using this website. All information is subject to verification. We may reject your application at any time during the process, including after an appointment has been made. Fill out your application completely. The acceptance of your application depends on whether you have clearly shown that you meet the requirements.

Provide all relevant training and experience in the spaces provided to assist in evaluating your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, number of hours worked per week and description of work performed.

If your application is incomplete, it will be rejected.

Applicants must provide a legible copy of the diploma or official transcript from an accredited institution (the transcript must display the degree awarded and date conferred). International degrees in a foreign language must be translated to English and evaluated for equivalency to U.S. standards. If you are not able to submit the required copy of your diploma or official transcript with your application at the time of filing, you may email a copy to DEORecruitment@opportunity.lacounty.gov. Please reference exam number EW1002A-EA in the subject line.

Many important notifications will be sent electronically to the email address provided on the application, so it is important to provide a valid email address. Please add DEORecruitment@opportunity.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your list of approved senders to prevent email notifications from being filtered as spam /