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Administrative Assistant
Administrative AssistantM&D Property Management • Rockwall, TX, US
Administrative Assistant

Administrative Assistant

M&D Property Management • Rockwall, TX, US
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Job Description

Company Description

At M&D Property Management, we’re redefining what exceptional property management looks like. Our firm is one of the fastest-growing in the Dallas-Fort Worth area. We specialize in managing single-family homes, commercial properties, build-to-rent and multi-family communities—delivering high-touch, hands-on service that protects assets and drives long-term value.

Our team is deeply involved in every step of the process, from leasing and marketing to operations and financial oversight. With a commitment to transparency and the power of innovative technology, we foster lasting partnerships with property owners and residents alike. At M&D, we don't just manage properties—we elevate communities and exceed expectations.

We’re a fast-growing, innovative company made up of high-performing professionals who are passionate about doing things differently — and doing them better. If you’re ready to elevate your career and be part of something special, we’d love to hear from you.

Position Summary

The Administrative Assistant position will assist our Property Management Team. Responsibilities include account receivable entries and account payable entries, correspondence with tenants, owners and vendors, prospect screening, assisting with tenant move in and move out processes and other operations as required. You will ensure compliance with M&D Property Management policies and procedures, safety and fair housing guidelines, and liability concerns.

Location

Rockwall, TX

Responsibilities :

  • Answering incoming phone calls
  • Accounts payable entries
  • Accounts receivable entries
  • Follow up and document status of leads maintaining records and data bases
  • Process and verify leasing applications and corresponding documents
  • Maintain consistent and courteous communication with all internal and external callers and tenants and property owners
  • Assist tenants with miscellaneous requests and questions
  • Process rental applications and leasing paperwork
  • Assist with tenant service requests; dispatch calls to maintenance / services vendors and follow up with tenant as required
  • Assist Property Manager with data input and various tasks as needed
  • Attend training as required
  • Develop a complete familiarity with the Property Management web-based software system
  • Occasional on-call availability to answer after-hour maintenance calls

Required Skills :

  • Positive, friendly, and ambitious attitude with excellent problem solving, listening, and deductive reasoning skills.
  • Ability to communicate professionally and effectively with prospects, co-workers, residents, vendors and corporate staff
  • Property Management experience a plus but not required
  • Experience with Yardi property management software, a plus
  • Superior customer service skills
  • Dependable and punctual
  • Proficiency in Microsoft platform including Word, Excel, Power Point, Outlook and Internet skills
  • Working knowledge of internet and internet searching techniques
  • Ability to work independently with minimal supervision
  • Strong business vocabulary, grammar and effective communication skills

    • Job Type : Full-time

    Salary : $35,000.00 - $45,000.00 per year

    Benefits :

  • Paid time off
  • Medical, Dental & Vision Plan
  • 401K Plan with company match

    • Schedule :

  • Monday - Friday
  • 40 hours per week

    • Work Location : In person

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    Administrative Assistant • Rockwall, TX, US