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Administrative Assistant

Administrative Assistant

Career GroupArlington, TX, US
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A leading global financial services firm is seeking a highly organized and adaptable Administrative Assistant to support its Dallas-based operations. This is a fast-paced, team-driven environment where attention to detail, discretion, and initiative are key to success. The ideal candidate brings experience supporting multiple leaders, thrives in high-volume situations, and is comfortable handling confidential matters.

  • Fully On-site, 5 days / week - Downtown Dallas, TX
  • 6-Month Initial Contract

Responsibilities :

  • Provide comprehensive administrative support across various teams, with flexibility to shift priorities as needed
  • Manage complex calendars, prioritize meeting requests, and coordinate scheduling across multiple time zones
  • Handle a high volume of incoming calls; take accurate messages and communicate professionally with internal and external stakeholders
  • Arrange domestic and international travel, including visa coordination when required, and manage timely expense reimbursements
  • Organize internal and external meetings, both onsite and offsite, including room bookings, catering, materials preparation, and guest registration
  • Complete a wide range of administrative tasks such as document handling, scanning, archiving, mailing, and other special projects as assigned
  • Maintain a high level of confidentiality when dealing with sensitive information
  • Stay aligned with team priorities and offer proactive administrative solutions
  • Follow all compliance and approval procedures as required

    • Requirements :

  • 3–5 years of experience in an administrative or executive assistant role, ideally within financial services, consulting, corporate, or public sector environments
  • Demonstrated ability to handle sensitive information with professionalism and discretion
  • Strong communication skills—both written and verbal—with a professional demeanor
  • Excellent organizational and time management skills, with an ability to multitask in a high-demand setting
  • Tech-savvy with strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and Zoom
  • Familiarity with travel booking and expense platforms (e.g., SAP Concur) is a plus
  • Self-starter with the ability to anticipate needs, solve problems independently, and follow through without close supervision
  • Team player who can contribute to a collaborative, high-performance culture

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    Administrative Assistant • Arlington, TX, US

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