Billing Rate Coordinator

Overview

Next 150 Construction is seeking a Billing Rate Coordinator. Next 150 Construction is a fully owned subsidiary of Gilbane Building Company. The Billing Rate Coordinator plays a critical role in managing and maintaining accurate billing rates across all construction projects. This position ensures that labor, equipment, and overhead rates are correctly applied in alignment with contractual terms, company policies, and industry standards. This role combines both administrative tasks and collaboration with several teams of users in finance, HR, operations as well as construction unions, auditors, clients, subcontractors, and other external vendors.

Who are we? As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. We are consistently recognized as one of the most reputable construction management firms in the country, and we are committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more. We are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who Are You? You act inclusively, show empathy and treat others with respect and dignity to uphold Gilbane\'s core value of Caring and a "People First" workplace culture. You listen to understand and can convey information clearly. You are a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. You are a self-starter who shows passion, commitment, and ownership while delivering on business outcomes and driving results. You identify opportunities for new and improved ways of doing things that add value.

Your core values match Gilbane\'s : Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What\'s in it for you? Gilbane offers employees multi-dimensional training opportunities through resources for those early in their career. While managing responsibilities to projects, you will be able to enroll in trainings through our Gilbane University to build leadership and technical skills. You will work with an experienced team that provides you with the opportunity to learn new industry skills every day.

Responsibilities

• Maintain and update billing rate tables for labor, equipment, and overhead across multiple projects and clients
• Collaborate with HR and Finance to align labor rates with compensation structures and union agreements
• Support project teams with rate-related inquiries and provide guidance on rate application
• Coordinate with Managers to maintain, update and improve Bid Checklists for proper review of plans and specifications; ensure bid documents are clear, of high quality and meet legal requirements
• Ensure billing rates comply with contractual obligations, prevailing wage laws, and client-specific requirements
• Monitor rate changes and communicate updates to relevant stakeholders
• Audit project billing for accuracy and consistency with approved rates
• Generate reports and dashboards to track rate utilization and financial impact
• Maintain documentation and records for rate approvals and historical changes
• Produce timely and accurate data and analysis
• Maintain payroll operations by following policies and procedures and reporting needed changes
• Work with management to analyze potential risks and opportunities
• Perform ad hoc analysis as requested
• Maintain employee confidence and protect payroll operations by keeping information confidential
• Contribute to team effort by accomplishing related results as needed

Qualifications

KEY COMPETENCIES

EXPERIENCE / EDUCATION

KNOWLEDGE, SKILLS & ABILITIES

Salary to be determined based on factors such as geographic location, skills, education, and experience. The pay ranges from $50,000.00 - 85,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package including competitive health and welfare benefits and a generous profit-sharing / 401k plan. Qualified applicants must pass a pre-employment substance abuse test. Gilbane is an Affirmative Action / Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Note to Recruiters, Placement Agencies, and Similar Organizations : Gilbane does not accept unsolicited resumes from agencies. Unsolicited resumes will be considered property of Gilbane and will be processed accordingly.

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