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Office Administrator
Office AdministratorSurfaceIQ • Boca Raton, Florida, United States
Office Administrator

Office Administrator

SurfaceIQ • Boca Raton, Florida, United States
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Office Administrator

Boca Raton, FL | Full-Time, On-site

About SurfaceIQ

SurfaceIQ is redefining how stone, tile, and architectural surfaces are sourced in South Florida. We serve architects, designers, builders, and developers — combining design expertise, trade-only pricing, and exceptional service.

We’re looking for a highly organized, detail-oriented Office Administrator to oversee our office operations, purchasing, and project logistics. This is a hands-on role ideal for someone who thrives in a fast-paced environment, loves keeping things running smoothly, and wants to grow with a dynamic company.

What You’ll Do

  • Office Management
  • Manage day-to-day office operations, communication, and scheduling.
  • Support leadership with documentation, quotes, invoicing, and reporting (Floorzap, QuickBooks, Google Workspace).
  • Procurement & Purchasing
  • Place material orders with vendors and ensure accuracy in pricing and delivery schedules.
  • Track shipments, confirm deliveries, and maintain organized purchasing records.
  • Build and maintain strong relationships with suppliers and partners.
  • Project Coordination
  • Coordinate logistics between vendors, fabricators, and job sites.
  • Maintain project tracking sheets, timelines, and fulfillment checklists.
  • Communicate project updates to the CEO and clients as needed.
  • Systems & Support
  • Help implement and improve operational systems (CRM, quoting, filing).
  • Support a growing team by ensuring all back-end operations are efficient and organized.

Y ou’ll Thrive Here If You...

  • Love structure, systems, and seeing projects move from quote to completion.
  • Have excellent organizational and communication skills.
  • Are comfortable managing multiple priorities with accuracy.
  • Have experience in construction, design, or materials supply (preferred but not required).
  • Are tech-savvy — especially with Google Workspace, QuickBooks, or CRM tools.

    • Why SurfaceIQ

  • We’re a growing, entrepreneurial company built on integrity, design expertise, and smart systems — not chaos. You’ll work directly with ownership, help shape the company’s operational backbone, and be part of a vision-driven team creating something exceptional in South Florida’s design and construction scene.
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    Office Administrator • Boca Raton, Florida, United States