Program Coordinator, Capital Pathways

Program Coordinator, Capital Pathways

The Program Coordinator supports the effective implementation of the SBDC Capital Pathways Program. The coordinator manages client intake and referral processes, maintains high-quality data and reporting systems, and supports outreach, training, and grants administration. This role requires strong communication and organizational skills, shown interest in small business and local economic development, and the ability to support program delivery in alignment with federal grant requirements and timelines. The Program Coordinator works primarily in the SBDC's Fairfax Virginia offices, with the possibility of a hybrid work arrangement.

Responsibilities :

• Conducts initial intake calls with prospective clients to assess business needs and determine program fit;
• Refers clients to the appropriate technical assistance advisors or partners based on their needs and eligibility;
• Follows-up with clients after missed meetings, cancellations, or expressions of interest; and
• Hosts Zoom webinars and assist in filtering and organizing participant questions, and coordinate logistics of in-person trainings.
• Performs routine audits of client data in the CRM system to ensure completeness and accuracy;
• Ensures meeting notes and client interaction records are documented appropriately for reporting and analysis;
• Enters events into CRM system, track attendance and reconcile events; and
• Tracks and reports on impact by Capital Pathways clients.
• Assists in the preparation of program newsletters, webinar promotion, client success stories, and annual reports; and
• Helps collect relevant data and materials from partners and internal systems.
• Populates monthly budget monitoring tools and supports tracking spending against program budget;
• Supports grant compliance by tracking sponsor reporting deadlines; and
• Processes vendor invoices and assists with procurement documentation as needed.

Required Qualifications :

Preferred Qualifications :

Instructions to Applicants :

For full consideration, applicants must apply for Program Coordinator, Capital Pathways at https : / / jobs.gmu.edu / . Complete and submit the online application to include three professional references with contact information, and provide a Cover Letter and Resume for review.

Posting Open Date : September 19, 2025

For Full Consideration, Apply by : October 12, 2025

Open Until Filled : Yes

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer