Sales Administrator

Department : Administration

Reports To : Division Controller

Location : Chesapeake, VA

Employment Type : Full-Time, In Office

Company Overview :

Baltimore Potomac Truck Centers is a network of full-service dealerships offering parts, sales and service for Hino Trucks, Mack Tracks and Volvo Trucks with seven locations in the Maryland, DC and Virginia Area.

Position Summary :

We are in search of a Sales / Accounting Administrator to join our team at our Chesapeake, VA office. This role is critical in supporting the truck dealership’s sales operations and ensuring accurate and timely processing of vehicle titles and registrations. This dual-role position requires strong organizational skills, attention to detail, and a thorough understanding of DMV regulations and dealership procedures.

The accounts payable function of this role is critical in ensuring accurate processing of vendor invoices, timely receipt application, and maintaining strong financial records. The ideal candidate will thrive in a fast-paced dealership environment and bring a proactive approach to manage the AP function.

Key Responsibilities :

Sales Administration

• Process and post vehicle sales and purchases in dealership systems (Karmak Fusion)
• Prepare, maintain and balance Inventory Schedule for new and used trucks including Floor Plan
• Coordinate with sales team to ensure all deal paperwork is complete and accurate
• Maintain logs of warranties, service contracts, and dealer trades
• Complete quotes, proforma billing, and invoicing for truck sales and dealer trades
• As customers remit payment, provide information for Controllers to process Floor Plan payment timely
• Work with salesmen to complete financing process with various lenders and meet deadlines

Tag & Title Processing

Accounts Payable

Qualifications

Preferred Skills

What We Offer

Pay Range

The pay range for this role is $21.00 to $23.00 per hour.

Baltimore Potomac Truck Center is an equal opportunity employer. We welcome applicants from all backgrounds, including by not limited to race, ethnicity, gender identity, sexual orientation, age, ability, religion and veteran status. If you need accommodation during the application process, please contact us at careers@baltimoretruckcenter.com .

We look forward to hearing from you!

Compensation details : 21-23 Hourly Wage

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