Office Manager II

Description

At Corient, we help high- and ultra-high-net-worth individuals and families to enjoy a full life, while enabling them to preserve their wealth for future generations, and provide for the people, causes and communities they care about. We focus on exceeding expectations, simplifying lives, and establishing legacies that last for generations. We are always looking for talented and motivated individuals to join our team. If you want to work for a company that values your contributions and supports your growth, we would like to meet you.

Overview :

As the Facilities Manager at the Corient NYC office, you will play a pivotal role in ensuring that our flagship office sets the standard for excellence in the industry. You will be responsible for overseeing all aspects of facility management, including vendor relationships, infrastructure coordination, and regulatory compliance. Your leadership will be instrumental in creating a welcoming and efficient environment for employees and clients alike.

Responsibilities :

• Facilities Management : Coordinate office maintenance, repairs, and renovations. Manage relationships with vendors for services such as cleaning, plant maintenance, and equipment servicing. Supervise facility staff, vendors and contractors providing leadership and guidance as needed.
• Stakeholder collaboration : Partner with real estate and corporate team to deliver on key initiatives and meet employee and client needs. Team with office receptionists and executive assistants to deliver on seamless employee and client experience. Reception assistance as needed.
• Lease adherence : Lead relationships with building stakeholders and ensure compliance with the lease and building rules and regulations.
• Policies and Procedures : Develop, communicate, and implement policies and procedures for the efficient use of the facilities for employees and clients.
• Budget : Monitor and manage facility budget including forecasting and expense tracking.
• Access Control and Security : Facilitate visitor access to the building, manage access control systems, and ensure compliance with security protocols. Onboard and offboard employees by managing access permissions and providing / collecting badges. Maintain an up-to-date office user access list.
• Office changes : Coordinate office moves, renovations and expansions as needed. Conduct and document regular facilities inspections and flag when changes or renovations are needed.
• Health and Safety Compliance : Ensure the office environment meets health and safety standards and complies with local regulations. Maintain first aid kits, fire extinguishers, and emergency evacuation plans. Coordinate safety training for employees. Deal with emergencies as they arise.
• Technology Support : Serve as a liaison with IT support for office-related technology needs. Coordinate repairs or upgrades and manage inventory of IT assets.

Qualifications :

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Pay Information

This position is non-exempt and is paid according to the laws of the State of New York. The pay range for this position is $21 - $45 USD per hour. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

Physical Requirements

U.S. Eligibility Requirements

What You can Expect from Us

Our dedication to the Employee Experience at Corient is aimed at supporting, empowering, and inspiring our talented team through :

Corient is one of the fastest-growing wealth management platforms in the United States. We serve more than 10,000 clients and manage over $100 billion of assets through offices located across the country. We combine a boutique's personal service, creativity and objective advice with the extensive resources and vast intellectual capital of an innovative industry leader to create a profoundly different wealth management experience for our clients.

Full participation of all employees in a safe, healthy and respectful environment is key to individual and company success. We are committed to fully utilizing the abilities of all our employees and expect each of our employees to honor this commitment in their daily responsibilities.

We are an equal opportunity employer. All candidates will be recruited and, if applicable, selected and employed without regard to sex, race, religion, marital status, veteran status, age, national origin, sexual orientation, gender identity, color, creed, ancestry, disability, genetic information or any other basis prohibited by law.