Manager, Asset Coordination

Finance Manager

This role supervises a team of support staff responsible for accounts payable / receivable transactions. Supervises the staff who pay vendor invoices, receive and post customer payments on a timely basis, maintain and reconcile accounts payable / receivable ledger accounts, financial statements and reports. Ensures that transaction entry verification procedures are followed.

Responsibilities include overseeing and processing requisitions and purchase orders for the procurement of goods, services, and supplies. Prepares and reviews documentation for large-dollar and complex purchase requests. Ensures compliance with procurement policies and transaction verification procedures. Performs final commitment on purchases under established guidelines. Maintains vendor relationships, including contract creation, updates, and review of purchase orders. Processes invoice payments and post customer payments in a timely and accurate manner. Performs a range of accounts payable and receivable tasks, including error correction and routine analyses. Responds to and resolves AP / AR inquiries, including vendor and customer payment issues. Monitors and analyzes payables data, identifying and correcting discrepancies as needed. Manages year-end procurement processes, including closing open POs and budgetary adjustments. Leads and resolves purchase orderrelated issues across Operations. Validates, corrects, and updates accounting entries related to new and existing POs. Collaborates on the development and rollout of new purchasing and accounts payable processes and systems. Tracks workflow requests and communicates as needed with approvers in the purchasing system (Oracle). Performs a variety of accounts receivable / payable related activities which requires functional knowledge of invoice processing procedures. Responds to and researches accounts receivable / payable inquiries including payments to vendors and reimbursements to individuals with a limited degree of supervision. Collects, interprets, and performs some routine analyses of payables data. May act as an informal resource to associates with less experience. Reviews invoice payment reports and creates appropriate payables transactions to correct errors, with skills learned through considerable on-the-job experience. Supervises accounts payable processes and reviews work related to verifying invoices, computing discounts, coding expenses, preparing vouchers, and issuing checks for payment. Supervises the day-to-day payments and receipts of bills, as well as the maintenance of accounts payable and receivable ledgers. Performs other related work as needed.

Minimum qualifications include a college or university degree in a related field or an equivalent combination of education and experience. Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Preferred qualifications include a Bachelor's degree in a related field. Strong computer skills and proficiency in Office 365 Suite, Oracle Suite, and University financial applications are also preferred.

Preferred competencies include procurement knowledge, financial acumen, analytical ability, organizational skills, communication, problem-solving, team management skills, and leadership skills.

Working conditions may include the requirement to work evenings and weekends, as needed. The office environment involves bending, crouching, or stooping, sitting, standing, and using computers extensively. Repetitive wrist, hand, or finger movements may also be required.