Grants Coordinator #58481 $21.57+ DOEVolunteers of America Oregon • Portland, OR, United States

Grants Coordinator #58481 $21.57+ DOE

Volunteers of America Oregon • Portland, OR, United States

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Job Details

Job Location

Administrative Building - Portland, OR

Position Type

Full Time

Salary Range

$21.57 - $28.76

Description

Make a difference with VOA Oregon! For over 125 years, Volunteers of America Oregon has been dedicated to serving the most vulnerable members of our community. Through our programs in behavioral health, addiction treatment, reentry services, and support for children and families, we provide life-changing services that promote safety, healing, and empowerment.

Join a mission-driven organization that truly values its employees! This is a full-time position with excellent benefits, including :

Comprehensive health coverage - medical, dental, and vision insurance, with an employee medical premium starting at just $12.50 per paycheck

Financial protection - life insurance, short- and long-term disability insurance

Retirement security - 403(b) with an automatic 5.5% employer contribution after 18 months, regardless of employee participation

Work-life balance - a generous paid time off (PTO) plan, starting with accruals that earn 15 days in the first year, 23 days in the second, and 26 days in the third

Upfront sick leave - 80 hours of front-loaded sick time (prorated in the first year), which resets annually on January 1

Paid holidays - 10 paid holidays each year, plus three personal holidays (prorated in the first year) for employees to take time off to celebrate holidays, events, or milestones that matter most to them

Student loan forgiveness - As a 501(c)(3) nonprofit, VOA Oregon is a qualifying employer for the Public Service Loan Forgiveness (PSLF) program, which can help employees reduce or eliminate their federal student loan debt after 10 years of qualifying payments.

Additional perks - flexible spending accounts, an employee assistance program, and other voluntary benefits and discounts

At VOA Oregon, you'll be part of a compassionate and dedicated team that makes a real difference in our community. Apply today!

Position Close Date : November 20th, 2025

Job Summary

The Grants Coordinator supports the full life cycle of grants across government, foundation, and corporate funding streams. This position assists in developing, submitting, and managing grant proposals and reports, ensuring compliance with all funder requirements. The role collaborates closely with program, finance, and development teams to maintain timely submissions, accurate records, and strong funder relationships that sustain VOA Oregon's mission and strategic priorities.

Education & Experience

Bachelor's degree in a related field such as nonprofit management, public administration, business administration, or communications, or an equivalent combination of education and professional experience that provides the knowledge and abilities required to perform the role effectively.
Minimum of two years of experience in nonprofit fundraising, grant coordination, or grants management.
Experience with Raiser's Edge NXT or other fundraising databases preferred.
Experience assisting with the preparation and formatting of proposals, attachments, and required forms for submission through funder portals.
Experience coordinating meeting logistics, calendars, and reminders related to proposal timelines and funder deadlines.

Certificates, Licenses, Registrations and / or Specialized Training

N / A

Essential Job Duties

Prepares and submits grant proposals that align with agency priorities and funder requirements by coordinating content, gathering data, and developing supporting materials to produce complete and timely submissions.

Tracks and manages post-award deliverables by monitoring deadlines, documentation, and compliance to ensure timely progress reports and adherence to contractual obligations.

Supports grant reporting and evaluation by gathering quantitative and qualitative data from programs and finance to produce accurate reports and summaries that reflect funder expectations and agency outcomes.

Maintains complete and accurate grant records in the Raiser's Edge NXT or comparable CRM system to support efficient reporting and audit readiness.

Researches funding opportunities that align with programmatic and organizational goals by reviewing funder databases, websites, and funding announcements.

Coordinates internal communication across departments to collect required narratives, budgets, and data for proposals and reports, ensuring clarity and consistency of information.

Assists with funder engagement activities such as scheduling site visits, coordinating follow-up correspondence, and maintaining funder relationship documentation.

Collaborates with the Development Team to identify emerging needs and assist with data requests and cross-departmental initiatives that strengthen grant readiness and stewardship.

Performs additional related duties as assigned to support departmental and organizational goals.

Knowledge, Skills, & Abilities

Knowledge of grant development and compliance processes, including proposal preparation, post-award tracking, and reporting requirements.

Knowledge of government and private funding mechanisms and regulations applicable to nonprofit grant management.

Knowledge of data management practices and the use of CRM systems such as Raiser's Edge NXT.

Skilled in professional writing, editing, and document preparation to produce clear, accurate, and persuasive materials.

Skilled in organizing and managing multiple projects with competing deadlines while maintaining accuracy and attention to detail.

Skilled in using Microsoft Office Suite, particularly Excel and Word, for data tracking and document management.

Ability to interpret grant guidelines and ensure compliance with agency and funder requirements.

Ability to communicate clearly and professionally with internal and external partners in writing and verbally.

Ability to maintain confidentiality, exercise sound judgment, and demonstrate integrity in handling sensitive or proprietary information.

Ability to work independently and collaboratively in a fast-paced environment with minimal supervision.

Other Eligibility Requirements

Must complete a criminal history background check and receive authorization from the State of Oregon's Background Check Unit.

Must not be excluded from participation in federal healthcare programs, including but not limited to listings on the Office of Inspector General (OIG) List of Excluded Individuals / Entities and the System for Award Management (SAM) exclusion list.

Must be legally authorized to work in the United States without sponsorship.

Travel Requirement

This position does not require regular business travel. Occasional overnight travel may be necessary for training, meetings, or other business needs.

Supervisory Responsibilities

This position does not have any supervisory responsibilities.

Physical Demands & Work Environment

The physical demands described here must be met by an employee while performing the essential duties of this job. The employee is regularly required to sit for extended periods, use hands and fingers to operate a computer and other office equipment, and communicate effectively in person and by phone. The employee may occasionally be required to stand, walk, bend, and lift up to 25 pounds.

The work environment characteristics described here may be encountered by an employee while performing the essential duties of this job. The work is primarily performed in a professional office setting with frequent use of standard office equipment such as computers, phones, and printers. Occasional travel between program sites, partner sites, and to community meetings is required. The noise level is generally low to moderate.

Individuals in this role must be able to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of employees or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required for this position

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Grant Coordinator • Portland, OR, United States