AP / AR Specialist

AP / AR Specialist

The AP / AR Specialist will support the Accounting / Finance department, related to processing invoices and billing our subcontractors. The AP / AR Specialist will manage the full cycle of financial transactions for subcontractors and permit billing. This role ensures the accuracy and timeliness of all payments and invoices and maintains strong vendor relationships. This position will also support other staff members within the department or organization.

Essential Duties and Responsibilities

Accounts Payable (subcontractors)

• Invoice processing : Receive, review, and process subcontractor invoices, verifying all information for accuracy against purchase orders, work orders, or contracts. Receive appropriate approvals.
• Permits : Receive, review and process permit requests, and payment processing. Monthly reconciliation for all permits purchased by check and credit card.
• Payment scheduling : Schedule and prepare payments to subcontractors, ensuring all payments are made in a timely manner according to contract terms.
• Discrepancy resolution : Investigate and resolve invoice discrepancies or issues by communicating with project managers, vendors, and other internal departments.
• Vendor management : Maintain up-to-date vendor files, including contact information, W-9s, insurance certificates, and other required documentation.
• Reconciliation : Reconcile subcontractor statements with internal accounts payable records to ensure accuracy and prevent overpayments or missed payments.
• Reporting : Generate reports on aging accounts payable, payment status, updating subcontractor vendor trackers as needed, and reports to management as requested.

Accounts Receivable (subcontractors)

Education and Experience

Skills and Abilities

Physical Requirements

Benefits

Group Medical Plan along with voluntary Dental and Vision plans, 401k Savings Plan with a company match.

Pay Range

$22.00 - $26.00 per hour, DOE