36633285492 - AccountantActivate Talent • New York, NY, US

36633285492 - Accountant

Activate Talent • New York, NY, US

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Job Description

Our direct-to-consumer site pulls 50k–200k unique visitors a month and handles quarterly royalty statements for a portfolio of licensed designs. Until now, a desktop-only workflow and a single part-time accountant kept the numbers straight. We’re migrating to QuickBooks Online, expanding the product mix, and need fresh horsepower to keep books tight, reports clean, and cash flowing without friction.

What You’ll Own

Full-cycle monthly accounting

Reconcile bank, credit-card, and payment-gateway activity; close the books by the 10th business day.

Quarterly licensing & royalty reporting

Aggregate sales data, apply contract-specific royalty rates, draft partner statements, and prep cash-out schedules.

QBD → QBO migration

Map COA, import historical data, stand up automated bank feeds, and document new SOPs so the team can self-serve basic lookups.

eCommerce clean-up

Align Shopify / Stripe (or similar) settlements with the GL; resolve timing differences on sales tax, refunds, and chargebacks.

Process-improvement guardrails

Flag scalability gaps, propose dashboards, and lay the groundwork for SKU expansion and higher traffic bands.

What Success Looks Like in 6 Months

1.Zero-variance closes — Every bank and gateway account ties out, licensing accruals match contracts, and P&L / BS roll forward without suspense entries.

2.Audit-ready royalty trail — Source data ➜ calculations ➜ partner statements are buttoned-up and searchable.

3.QBO humming — The team pulls real-time snapshots (cash, COGS, royalty liability) without pinging you for basic exports.

4.Scalable playbook — Documented SOPs let us flex from a handful of SKUs to hundreds without reinventing the wheel.

The Nuts & Bolts We’re After

Must-HaveNice-to-Have

3+ yrs small-biz or eCom accounting (cash + accrual)Prior royalty / licensing accounting

Hands-on QuickBooks Online (setup & cleanup)Experience with Shopify, WooCommerce, or BigCommerce finance workflows

Advanced Excel / Sheets (v-lookups, pivot tables)Familiarity with A2X, Synder, or similar eCom integrators

Comfort owning month-end solo & presenting to leadershipExposure to inventory or COGS standard-cost setups

How We Work

Asynchronous first. You’ll get clear weekly deliverables and the freedom to knock them out on your schedule, as long as deadlines hold.

Iterate, don’t wait. Spot a better workflow? Ship the MVP, show us the delta, and we’ll back the upgrade.

Build for scale. Do the hard thinking now so we don’t bottleneck later.

Compensation & Logistics

Hourly contract, paid bi-weekly via ACH.

10–15 hours per week to start; likely to expand as traffic and SKU count scale.

U.S. time-zone overlap preferred for easier hand-offs.

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Accountant • New York, NY, US