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Operations & Accounting Assistant

Operations & Accounting Assistant

Hailide AmericaAlpharetta, GA, US
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About the Company

Hailide America, Inc is a subsidiary of Zhejiang Hailide New Material Co, Ltd. Hailide America markets and distributes Polyester Industrial Yarn for Zhejiang Hailide throughout North and South America for the following products : tire cords, airbags, seatbelts, coated fabrics, geo-synthetics, narrow fabrics and rope / webbing. Our goal is to bring value to our customers by offering the best pricing, service, quality, and logistics available, with a team focus on attention to detail. It is through our combined expertise in operations management and market knowledge that we can achieve this goal. We pride ourselves in maintaining the highest standards in both consumer relations and product quality assurance.

Candidate should have a strong emphasis on

  • inventory reconciliation
  • supply chain operations
  • import logistics knowledge
  • accounts payable
  • possess expert-level Excel skills
  • be detail-oriented
  • capable of juggling multiple priorities in a fast-paced environment

Key Responsibilities

Inventory Reconciliation & Reporting

  • Assist with monthly inventory reconciliation, identifying and correcting discrepancies
  • Pull and analyse reports to support both operations and accounting teams
  • Perform routine data entry and data analysis related to inventory, purchases, financials, and import tracking

    • Operational Support

  • Provide daily assistance to supply chain and logistics teams
  • Provide weekly shipping schedules to customers
  • Customer information data entry
  • Sample request and tracking

    • Accounts Payable

  • Perform 3-way match (PO, invoice, and receiving) to ensure accurate billing
  • Enter bills into the accounting system and verify for accuracy
  • Ensure timely vendor payments and resolve invoice discrepancies

    • Communication & Multitasking

  • Handle and prioritize a high volume of email communication with vendors, carriers, and internal teams
  • Respond promptly and accurately to inquiries and requests
  • Take initiative on assignments and follow through

    • Preferred Qualifications

  • Experience in an accounting, operations, and / or logistics support role
  • Solid knowledge of transportation, imports, and supply chain operations
  • Familiarity with international shipping documentation and Incoterms
  • Proven accounts payable experience
  • Strong background in inventory tracking and reconciliation
  • Advanced Excel skills (VLOOKUP, PivotTables, formulas, data analysis, etc.)
  • Highly detail-oriented with exceptional organizational skills
  • Ability to multitask effectively and stay on top of deadlines
  • Strong written and verbal communication skills
  • Capable of handling a high volume of emails with clarity and efficiency
  • Self-motivated with a proactive attitude toward problem-solving and continuous improvement
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    Accounting Assistant • Alpharetta, GA, US

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