Job Receptionist

Job Posting

Altorfer is seeking a professional, customer-focused individual to serve as the first point of contact for visitors and callers while also providing essential support to our accounting team. This hybrid role blends front desk reception duties with accounts payable and data entry tasks within our ERP system. The ideal candidate will demonstrate exceptional communication skills, a high level of accuracy, and the ability to manage multiple responsibilities in a fast-paced environment.

Basic Duties

Front Desk & Reception :

Greet and assist on-site visitors in a courteous and professional manner.

Answer and route incoming phone calls, determining the nature of the inquiry and directing accordingly.

Provide general information about Altorfer Inc., including directions and company contacts.

Sort and distribute incoming mail and interoffice shuttle items daily.

Maintain a clean, safe, and organized reception area.

Support administrative tasks and special projects as needed.

Accounts Payable & Data Entry :

Process vendor invoices accurately and ensure timely payments in accordance with company policies.

Reconcile vendor statements, research discrepancies, and communicate with suppliers to resolve issues.

Enter and maintain accurate financial data in the ERP system.

Assist with maintaining organized records of accounts payable transactions and documentation.

Qualifications

Minimum of 2 years of experience in a receptionist, administrative, or customer service role, with a strong phone presence and a commitment to delivering excellent service.

Proficient in Microsoft Office applications, including Outlook, Word, and Excel.

Positive, friendly demeanor with the ability to multitask in a fast-paced environment.

Strong verbal communication and interpersonal skills.

Highly organized, dependable, and detail-oriented with strong time management abilities.

Self-motivated and adaptable, with a collaborative and team-oriented mindset.

High school diploma or equivalent required.

Valid drivers license required; a Motor Vehicle Report (MVR) will be conducted for the final candidate.

Altorfer Inc. offers an industry leading compensation and benefit package :

Health, Dental, Vision, Disability, and Life Insurance

401(k)

Paid Holidays

Paid Parental Leave and Funeral Leave

Paid Time Off : Prorated 80 hours of PTO + 1 Floating Holiday

Education Assistance

Personal Tool Insurance, and Safety Equipment Reimbursement

Voluntary Benefits : Supplemental Insurance, Accident, Critical and Hospital Indemnity Insurance, Legal Assistance and Identity & Fraud Protection

Payrate : $18.00 - $22.00 per hour

Physical Requirements / Working Conditions

This position works in an office environment. There may be times when you may need to go out into the service or warehouse area and will be required to wear appropriate safety equipment (IE- Safety glasses or side shields). May, on a continuous basis, sit at a desk for a long period of time; answer telephone, transfer calls to the correct destination and write or use a keyboard to communicate through email. Must be able to walk, bend, and lift up to 20 lbs. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Why Work for Altorfer? At Altorfer, our iron is just the beginning. Our people make our company successful, and we would not be who we are without them. As a third generation, family-owned company created in 1957, we bring our values into how we do business. Everyone from technicians, sales representatives, administrative professionals, or somewhere in between is part of the "A-Team" and is critical to our success. Here at Altorfer, we have over 35 locations and 1300 employees with long tenure for you to learn from. We have a collaborative, family valued culture, with a great reputation in the industry. A company that offers competitive pay, excellent benefits, and a remarkable team of people to work with.