Account Coordinator I

Job Title : Account Coordinator

Location : Irvine, CA 92612 (Hybrid 3 days onsite)

Duration : 12+ months (possible extension)

Shift Timing : Mon Fri; 9am 5pm

Job Description

Goal Weight

1. Assists with the day-to-day details of Clients' projects, from initiation to completion on time and within budget

a. Keeps Manager advised of up-to-date details of projects in legal / medical review

b. Understands the details and relevance of all jobs in order to communicate effectively with all Agency personnel to ensure assigned projects are correctly executed on time and within budget. Troubleshoots to ensure schedules are met.

c. Manages finance report and ensure it remains up to date, and effectively communicates billing to Clients

d. Manages delegated projects from start to finish

e. Prepares projects for submission to Client and Medical / Regulatory regarding references and other supporting documentation. Coordinates with Client and Medical / Regulatory regarding cycling and approval of projects. Reviews Client and Medical / Regulatory changes with Manager to determine action.

f. Interfaces with Client regarding deliveries, scheduling, project estimates and other miscellaneous issues.

g. Assists Manager in providing input for Creative Team and participates in creative development sessions. 60%

2. Handles projects and monitors expenditures for assigned Client projects.

a. Develops timely and accurate project estimates with input from Traffic, Creative, Production and other Agency Departments.

b. Supplies Clients with accurate, timely reports (Tactical Calendars) of budgeted versus actual expenditures.

c. Provides budget guidelines to Creative and Production Teams on assigned projects.

d. Works with Traffic / Project manager and Creative team to control costs and stay within budget. 20%

3. Responsible for the initiation and maintenance of all documentation required for effective account management :

a. Develop creative brief and kicks off with internal team

b. Creates, updates, and distributes Client and Agency status reports on a regular basis in accordance with account needs.

c. Manages administrative work such as opening jobs, reports, archiving, and organizing files. 20%

Education and Experience

Experience and education equivalent to a B.A. and 1-2 years professional experience in marketing, business or science.

Essential Skills and Abilities

Ability to prioritize and work in a fast-paced, rapidly changing environment.

Excellent interpersonal and communication skills, both written and oral.

Ability to work independently and exercise sound judgement and discretion in the handling of sensitive confidential matters.

Well-versed computer skills in business applications.

Exhibit potential for continued career growth.

Understanding of the agency lifecycle