Contract Specialist II

SUMMARY

Negotiates, implements, and manages contracts for Capital Equipment or commodities by working with customers and outside suppliers; ensures end-user customer satisfaction, outstanding vendor performance, negotiation of market-leading terms, and contract compliance in a fiscally responsible manner. Reviews and coordinates complex purchase requests, including requests for quotes, bids, and proposals. Meets regularly with each SAHA facility to provide assistance and provide analytics on contract compliance and savings opportunities.

ESSENTIAL FUNCTIONS

Supports quality improvement initiatives through team participation, data collection, process change implementations and other activities.

Establishes operational and strategic goals and objectives for SAHA facility inventory and supply management functions.

Negotiates with suppliers establishing price, delivery, quantity, and payment, scope of work, change orders and methods of procurement.

Monitors GPO contract expiration and compliance with terms for contracts affecting assigned area of service or commodities; maintains records in accordance with established SAHA facility policies and audit guidelines.

Participates as a team member, facilitator, or coordinator for SAHA facility on contracting committees and task forces; lends expertise to each unique commodity or capital equipment contracting process.

Researches, analyzes, and presents data to SAHA facility related to products / services to customers responsible for product evaluation and / or supplier selection and provides information regarding like products and / or equivalent products.

Applies knowledge of local, national, and regional market dynamics to contracting and vendor relationship management responsibilities.

Acts as a liaison between suppliers and SAHA facility for problem resolution.

Assist SAHA facility to manage and / or coordinates assigned projects which may be large in scope, complex in nature, or involve equipment acquisitions.

Assists SAHA facility Purchasing Manager in renegotiating or re-bidding existing contracts within assigned areas of procurement responsibility.

Takes initiative to report and / or correct problems when recognized within SAHA facility.

Reviews quotes and proposals for conformity to contractual and legal requirements; evaluates and performs comparisons making recommendations of acceptable bids.

Prepares cost data analysis, systems analysis, and other fiscally related duties as agreed with SAHA facility.

Analyzes and interprets financial contract data and compiles reports on current financial and operational issues.

Adheres to TMC organizational and department-specific safety, confidentiality, values, policies and standards.

Performs related duties as assigned.

MINIMUM QUALIFICATIONS

EDUCATION : Bachelor's degree in Finance, Business Administration or related field, or an equivalent combination of relevant education and experience.

EXPERIENCE

Five (5) years of progressively responsible experience in a purchasing / materials management environment, preferably in a healthcare setting and including experience in construction and capital equipment purchasing.

LICENSURE OR CERTIFICATION

Valid Arizona driver's license and willingness to work towards American Hospital Association materials management certification (CMPR).

KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge of market related to procurement of capital equipment and commodities, preferably in a hospital or healthcare delivery setting.
• Knowledge of technical and medical equipment, competitive bidding, and contract laws, Uniform Commercial Code, ABC analysis, value analysis, vendor selection and performance analysis along with equipment standardization.
• Skill in negotiating with an understanding of contracting implications for a multi-facility organization.
• Skill in delegating complex analyses to support staff while maintaining accountability and ensuring accuracy of information produced.
• Skill in the use and operation of computer application software including EXCEL, ACCESS, Visio, Word and PowerPoint.
• Ability to work effectively with experts from many healthcare specialties effectively as a team leader and facilitator.
• Knowledge of system analysis and operating systems preferably used in a hospital setting.
• Ability to read, analyze, and interpret contract language, financial impacts, and governmental regulations.
• Ability to write reports, business correspondence, and procedure manuals.

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