Account Reconciliation & BookkeepingFitzRoy Investment Advisors • Miami, FL, US

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Account Reconciliation & Bookkeeping

FitzRoy Investment Advisors • Miami, FL, US

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Job Description

Overview

The individual in this role will be expected to coordinate effectively with the client and investments teams on an ongoing basis. This position requires critical skills such as initiative, collaboration, problem solving.

The role is ideal for an experienced bookkeeper or accounting professional who wants to work in a boutique firm with a clear focus on reconciliation, bookkeeping, and reporting. This is a great opportunity for someone who enjoys a well-defined routine, accuracy, and ownership of their work rather than pursuing a career path in investments or client advisory.

The opportunity will allow the individual to work with professional and systematic processes that keep the firm’s financial records accurate and organized, supporting smooth monthly reporting. In summary, the specialist would benefit from the following :

A stable, full-time position with a predictable schedule
Being a key resource in one of the most important operational areas of the firm (Bank Account Reconciliation & Reporting)
Taking full ownership of account reconciliations and statement management within a few months of starting
Starting to add value within the first week by completing tangible, meaningful tasks
Working with well-established processes that keep reporting consistent and accurate
Being supported and trained by a small, collaborative team that values quality and reliability
Having the satisfaction of seeing completed work directly contribute to the firm’s operational excellence

Duties

1. RECONCILIATION AND REPORTING (70-80%)

i. Ownership of all reconciliation and bookkeeping procedures, including :

Monthly bank account reconciliation across multiple custodians

Recording and reconciling cash flows

Opening / closing accounts and ensuring records are properly updated

ii. Database management :

Maintain accuracy and integrity of data in our reporting system (Addepar)

Download, organize, and file all monthly account statements in a timely manner

Follow established naming and filing conventions to keep records organized

iii. Coordination :

Communicate with custodian banks to obtain missing data or resolve discrepancies

Work with internal team members to ensure accounts are fully reconciled before reporting deadlines

iv. Report review :

Check draft and final client reports to confirm balances match reconciliations

Flag missing data or inconsistencies and coordinate corrections

v. Process management :

Follow standardized procedures and quality controls to minimize errors

Recommend small process improvements that make reconciliation more efficient

vi. Tax & Annual Reporting :

Assist in the preparation of annual investment summaries for tax reporting

Coordinate onshore and offshore investment tax reporting (e.g., FBAR & BVI annual reporting, FATCA / CRS reporting)

Ensure timely distribution of consolidated investment tax reports to clients and advisors

Track and follow up on any missing tax documentation or delayed custodian reporting

2. PROJECTS (TBD but expect these to consume 20-30% of time)

I. Work with other team members on ongoing projects and process improvements. These would be around : private equity (PE) investments performance, existing internal portfolio performance and portfolio rebalancing tools, such as :

i. Create a complementary / standalone dedicated report of historical returns and actual / projected cashflows for a ($100m+) complex portfolio of holdings across multiple jurisdictions, sectors and asset classes

ii. Interact with external managers (20+) and other stakeholders (4-6) directly involved in the investment management process

iii. Set out a periodic (and timely) delivery of holdings information to build (since inception) a return history and project expected cashflows

iv. Reconcile cashflows / activity across the entire ownership structure (i.e. from the investment to the ultimate beneficial owner) with a well-established audit trail.

Skills & qualifications required :

Bachelor’s degree in accounting or business

3+ years’ experience in of bookkeeping or accounting experience , ideally in a role with heavy reconciliation work

Strong bookkeeping, reconciliation, and data entry skills

Proficiency with Microsoft Office Suite , especially Excel (comfortable with formulas, filters, and sorting data)

Attention to detail and a careful, methodical approach to completing tasks

Reliable in meeting deadlines and maintaining organized, accurate records

Ability to work independently with minimal supervision (when required) while staying motivated

Strong organizational skills and ability to manage multiple accounts and statements

Solid work ethic and commitment to getting things done correctly and on time

Willingness to follow structured and stablished processes

Good written and verbal communication skills for internal coordination

Comfortable interacting with banks and custodians when needed

Language : English required (Spanish helpful but not required)

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Bookkeeping • Miami, FL, US