Administrative Coordinator-MKE-WI

Administrative Coordinator-MKE-WI

Location : Mount Pleasant, WI, US Kenosha, WI, US Milwaukee, WI, US Racine, WI, US

Position Overview

As a project Office Admin for Kiewit, you will provide administrative support to members of a specific project, department, and division while promoting teamwork and creativity by encouraging effective communication. This person should be motivated, possess exceptional written and verbal communication skills, and be proficient in various software systems such as MS Word, Teams, Excel, Share Point, and others.

District Overview

Kiewit is one of North America's largest and most respected construction and engineering organizations. Our construction and design engineering professionals work on some of the industry's most complex, challenging, and rewarding projects whether it's boring tunnels through mountains, turning rivers into energy, or building bridges that connect communities. Kiewit people tackle important projects of every size, in any market.

Location

This is an onsite position in Mt. Pleasant, WI. This position requires being on an active construction site.

Qualifications

At least 3-5 years of administrative experience / office management preferred. High school diploma or general education degree (GED). Proven expertise in supply management and inventory control. Experience developing procedures, policies, and standards. Proficient in Microsoft Word, Excel, PowerPoint, Teams, and Outlook. Strong professional interpersonal, written, and verbal communication skills. Able to take direction and provide timely feedback on progress of tasks. Exceptional attention to detail, organization, and active listening skills. Ability to manage multiple tasks effectively. Ability to work from 7 : 00 am 5 : 00 pm, with occasional varying schedules in support of site operational needs. This may include occasional extended hours or weekend work.

Responsibilities

Set up and conduct weekly orientations to lead effective on-boarding process, including paperwork, applications, documentation and maintaining employment files Complete I-9s for craft hires and staff transfers (as applicable) Order and distribute craft hiring / benefit packets Sorting and distribution of pay stubs Maintain required employment posters and affirmative action binder. Greet visitors, organize and arrange meetings, report generation, data entry, SharePoint management. Prepare outgoing mail and correspondence, including e-mails and faxes as applicable. Provide reception support as applicable. Prepare meeting agendas, assists with setup / cleanup, and creates PowerPoint presentations as requested. Acts as the first point of contact for employee questions regarding policies, procedures, and resources on the project. Assists with new hire onboarding processes, forms, and documentation. Manages Form I-9 and E-Verify processes for all US new staff hires while ensuring compliance with employment authorization requirements. Completes other administrative and HR administrative functions as needed for the project. Manage badge issuance, visitor check-in, and catering processes. Schedule and organize meetings and appointments. Generate and maintain various HR and business reports on an ongoing basis. Track record of effectively managing budget expenses.

Other Requirements :

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

We offer our fulltime staff employees a comprehensive benefits package that's among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

Equal Opportunity Employer, including disability and protected veteran status.