Benefits and Contracts Coordinator (Posting Extended to June 27, 2025)

Benefits and Contracts Coordinator (Posting Extended to June 27, 2025)

Alabama Community College System

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Benefits and Contracts Coordinator (Posting Extended to June 27, 2025)

Alabama Community College System | Tuscaloosa , AL 35487

The Benefits and Contracts Coordinator is responsible for providing support to the employees of the College for employee benefits and contracts. The Benefits and Contracts Coordinator will assist with customer service, education of benefits, employee relations, compliance, and reporting matters. The Benefits and Contracts Coordinator must be familiar with all policies, procedures, and legal requirements related to benefits and contracts. The Benefits and Contracts Coordinator must exhibit the highest professional standards for integrity, confidentiality, and competence and must be familiar with all policies, procedures, and legal requirements.

SALARY SCHEDULE PLACEMENT : Range of $57,402 - $92,436, based upon the Alabama Community College System and Shelton State Community College Salary Schedule C3-2 to be determined by the applicant's years of verified and applicable experience. Applicant acknowledges that if selected for the position that applicant's placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated below in this official job posting. Primary Job Duties and Responsibilities :

• Educates employees about Letters of Appointment, employment contracts, and employee benefits options
• Process, monitor, and track benefit usage to ensure employees' appropriate use of leave
• Assists employees with questions concerning changes to benefits and provides the required documents for these changes
• Provides information to employees and prospective employees on employee benefits
• Demonstrates thorough knowledge of benefits available to College employees (medical insurance, teacher's retirement, leave, tuition waiver, holidays, sick leave bank etc.)
• Prepares, updates, and finalizes all employee contracts, i.e. memorandum of agreements, letter of appointments, etc., including creating the necessary records to establish employees and assign jobs in the Banner ERP
• Create job positions in the Banner ERP
• Checks prepared contracts for retroactive pay or Cost of Living Adjustments, Public Education Employee's Health Insurance Plan allocation billings, and other documents to ensure accuracy and completeness of documentation
• Process, scan, and transfer all signed employee contracts, i.e. memorandum of agreements, Letters of Appointments, etc., into the Banner Document Management platform
• Process all employment terminations within the Banner ERP, the Retirement Systems of Alabama, PEEHIP, and third-party benefit providers
• Process, evaluate, and determine eligibility status of employees for benefits under the Family and Medical Leave Act, including educating supervisors on reporting requirements, and issue applicable notices in a timely manner
• Serve as the administrative liaison between the College's Sick Leave Bank Committee and the Office of Human Resources, including without limitation, managing and conducting the annual election of members, processing and tracking loan requests and leave usage, and maintaining the records of the Committee
• Plan, coordinate, and administer employee benefits-related events for the College, including periodic employee benefits fairs, in cooperation with the College's Office of Events and Office of Media and Communication
• Research and evaluate the College's employee benefits offerings on a regular basis and make recommendations on the removal or addition of offerings to the Dean of Human Resources
• Manage and facilitate the creation of marketing materials related to employees benefits for use in educating current employees and recruiting new employees
• Serve as the liaison between the College and employee benefits providers and prospective vendors
• Assist the Payroll Office with processing and administering payroll deductions related to employee benefits
• Prepare and distribute in a timely manner income tax and benefits valuation forms that are required to be distributed to the College's employees, including Form W-2, Form 1095, and Truth in Salary Statements, and reconcile monthly, quarterly, and annual Form W-2 reports
• Assist the Dean of Human Resources with evaluating salary schedule placements and offers for new hires
• Assists with the day-to-day operations of the Human Resources Office including, without limitation, working in a professional and collegial manner as a team player with departmental staff and assisting the Dean of Human Resources as needed with minimal direction or supervision
• Applies knowledge of institutional policies and procedures related to Human Resources
• Interacts with employees, students, and the public in a positive and effective manner and provide excellent customer service
• Assists with the implementation of human resources policies, regulations, and procedures
• Maintenance of various human resources information systems, including without limitation, entering or updating compensation data as necessary
• Keep the Dean of Human Resources regularly informed on the status of tasks and projects and any human resources issues that might have an impact on the job, the Office of Human Resources, or the College
• Work an assigned schedule with regular and consistent attendance and punctuality

Secondary Job Duties and Responsibilities

Other Job Duties and Responsibilities

Required

Preferred

Applicants must meet the minimum qualifications as indicated on this vacancy notice and must submit a completed online application packet to be considered for this position. Applicants who fail to submit all required information will not be considered. Only applications received during the period of this announcement will be considered.

APPLICATION PROCEDURE : The online submission of a complete packet is the sole responsibility of the applicant. No previous application files will be transferred for consideration of this position. No copies will be given of the application information submitted. Applicants must meet eligibility requirements to work in the U. S. at the time of appointment and must travel at their own expense for all in-person interviews.

APPLICATION REQUIREMENTS : A completed application packet consists of :

IMPORTANT - PLEASE READ CAREFULLY

WORK EXPERIENCE VERIFICATION

Meeting Minimum Requirements : If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation : For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following : (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications : Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College's official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties are not self-evident in the documentation.

Deadline for Producing Work Experience Verification : With limited exception, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant's sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS :

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees. Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant may be responsible for the cost of the criminal background investigation.

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