Administrative Associate II

Posting Details

Posting Details

Posting Number

S14214P

Working Title

Administrative Associate II

Department

FACS-Nutritional Sciences

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university () . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8 : 00 am - 5 : 00 pm

Advertised Salary

$34,500 - $39,500

Posting Date

10 / 07 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

11 / 09 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( ).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual / section6 / C2653 .

Position Information

Classification Title

Administrative Assistant I

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent

Preferred Qualifications

Knowledge of UGA systems preferred. Previous administrative experience preferred.

Position Summary

This Administrative Associate II position is responsible for tasks related to the Department of Nutritional Sciences' undergraduate programs and assisting NUTR's Extension Specialists in the College of Family and Consumer Sciences. This work includes supporting staff for the Communications Committee and Curriculum Committee; assisting with curriculum planning; and providing staff support to directors of undergraduate programs. In addition, this individual will assist in handling departmental front office duties; inventory for the department; administrator of our departmental email account; along with other duties as assigned. This position will report to the Assistant to the Department Head in the Department of Nutritional Sciences.

Knowledge, Skills, Abilities and / or Competencies

Physical Demands

Sitting at a desk for long periods of time.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Curriculum and Curriculum Committee Staff Support

• In consultation with DH and Undergraduate Coordinator, determine the course offerings and course schedules each semester.
• Review / adjust course offering times to ensure maximum enrollment and prevent course offering overlap with other courses inside and outside department.
• Analyze course offerings based on student enrollment to identify need for additional sections.
• Determine needs of instructional courses and make appropriate requests based on class size, instructional needs, course design and provide justification for requests of specially equipped rooms as needed.
• Process departmental room reservation request for meetings, such as student committee meetings and student thesis / dissertation defense, presentations, workshops, etc.
• Maintain course syllabi for all courses offered and load syllabi into University's syllabus system to ensure compliance with University policy.
• Maintain UGA bulletin major and minor requirements for department and update as necessary per program directors.
• Work with program directors to ensure courses in program of study are appropriate.
• Work with program coordinators and department head to forecast enrollment and course needs based on enrollment in departmental programs, student programs of study, time constraints for programs (example : Double Dawg students only having 5 years to complete B.S. & M.S.), faculty teaching loads, etc.
• Work with program directors, instructional faculty, and academic advisor to assist with changes to curriculum.
• Verify potential changes will not negatively impact existing curriculum prior to bringing to committee.
• Monitor student registration to ensure course enrollment minimums are met.

Percentage of time

25

Duties / Responsibilities

Administrative Staff Support for NUTR's Extension Specialists

Percentage of time

20

Duties / Responsibilities

Staff Support for Undergraduate Coordinator and Directors of UG programs

Percentage of time

15

Duties / Responsibilities

Administrative Staff Support for Departmental Committees

GAIL access for alumni events, communications

Percentage of time

15

Duties / Responsibilities

Banner and Argos Administrator

Percentage of time

10

Duties / Responsibilities

Office Administrative Support for the Nutritional Sciences Department

Percentage of time

10

Duties / Responsibilities

Other duties as assigned

Percentage of time