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Inventory Lead (Cannabis)

Inventory Lead (Cannabis)

Baked BrosPhoenix, Arizona, United States
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THIS POSITION IS FOR YOU IF :

  • You rarely call out, especially if it affects your team negatively.
  • Change, progress, and big goals don't scare you.
  • You like respectful debate and candid feedback.
  • You don't have trouble speaking your mind and challenging others.
  • You never avoid taking ownership and responsibility, preferring to blame circumstances or others when things don't go as planned.

As an Inventory Lead at Baked Bros™ , you are responsible for maintaining accurate, compliant, and efficient inventory control throughout the cannabis product lifecycle. This role executes daily inventory operations, supports the Inventory & Purchasing Manager, and ensures seamless coordination between production, packaging, and sales teams. The Inventory Lead upholds strict adherence to state regulations, internal SOPs, and inventory best practices in a fast-paced, regulated environment.

This is a full-time position.

The position starts at $48K per year, Monday through Friday, 7am - 4pm.

RESPONSIBILITIES :

Inventory Management :

  • Oversee daily inventory operations, including receiving, intake, storage, and movement of raw materials, work-in-progress (WIP), and finished goods, ensuring all items are accurately labeled and stored.
  • Support the Inventory Manager to maintain real-time inventory accuracy in Flourish and other tracking systems (e.g., Google Sheets), conducting routine cycle counts, mid-month, and end-of-month (EOM) physical counts.
  • Assist to reconcile variances and adjust records as needed.
  • Manage and organize inputs to the finished goods inventory. Verify counts against the Batch Tracking Sheets (BTS)
  • Track raw materials, packaging and consumables from intake through consumption.
  • Communicate expiring or short-dated products to the Inventory & Purchasing Manager and Distribution Manager.
  • Oversee the handoff of inventoried items to production and packaging teams, and ensure proper documentation is maintained throughout.
  • Maintain proper storage and accurate accounting of all active ingredients. Ensure proper handoff and documentation is maintained for homogenization and dosing.

    • Materials Intake (Receiving) :

  • Ensure all inbound materials are matched to corresponding purchase orders and that all documentation is provided and organized properly.
  • Accurately record quantities, batch / lot numbers, expiration dates, and supplier details.
  • Label received materials clearly and accurately with dates, lot numbers, and storage instructions.
  • Ensure all materials are properly moved to designated storage locations.
  • Inspect shipments for damage, contamination or discrepancies and document them per the Receiving SOP. Escalate deviations such as shortages or damaged goods to the Inventory Manager immediately

    • Sales Orders Support :

  • Confirm accurate finished goods counts and organization of inventory post daily order fulfillment. Communicate any discrepancies to the Inventory Manager and Distribution Manager.
  • Partner with the Inventory Manager and Distribution Manager to coordinate any order adjustments (e.g. label adjustments, quantity adjustments, etc) as needed.
  • Manage recall and return processes to ensure quick identification and resolution of affected products.

    • Communication & Reporting :

  • Ensure strict inventory compliance with AZ state regulations is maintained at all times.
  • Support internal and regulatory audits. Assist the Inventory Manager to ensure audit-ready records are maintained and available as needed.
  • Communicate cross-departmentally with accounting, production and packaging departments.

    • VITAL FUNCTIONS

  • Inventory Control
  • Inbound Receiving Management
  • Communication Efficiency

    • SUCCESS PROFILE

  • Collaborates
  • Directs Work
  • Drives Engagement
  • Organizational Savvy
  • Plans and Aligns
  • Optimizes Work Processes
  • Nimble Learning

    • KPIs

  • Maintain par-level inventories across all Raw Materials & Packaging within + / - 5%
  • Achieve 100% on all state inventory audits with zero regulatory deficiencies
  • Maintain >

    • 97% accuracy match between physical and systems inventory for Finished Goods and Raw Materials

    QUALIFICATIONS

  • High school diploma or equivalent; associate degree or higher preferred.
  • Proven experience in inventory management, preferably in the cannabis industry.
  • Strong organizational and communication skills.
  • Attention to detail and ability to manage multiple tasks simultaneously.
  • Knowledge of state regulations related to inventory management.
  • Familiarity with inventory management software and Google Drive Application Suite.
  • Ability to communicate effectively across multiple departments.
  • Strong problem-solving skills and ability to adapt to changing environments.
  • Proficiency with basic computer tools for label printing, data entry, and tracking.
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