EXECUTIVE ASSISTANT TO THE PRESIDENT / CEO

EXECUTIVE ASSISTANT TO THE PRESIDENT / CEO

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Position Summary

The Executive Assistant provides high-level support to the President / CEO by ensuring the seamless execution of responsibilities while upholding strict confidentiality. Key duties include managing complex calendars, email, and task systems; drafting, coordinating, and responding to executive communications; overseeing travel arrangements; and supporting the National Board of Trustees. The role also encompasses preparing formal documents, managing projects, and serving as a primary liaison with a wide range of internal and external stakeholders on behalf of the President / CEO and the Office of the President.

Essential Functions

• Executive Support : Provides comprehensive executive support for the President / CEO's calendar, email, voicemail, and task management systems.
• Drafts and coordinates correspondence for President / CEO approval or responds on their behalf within delegated parameters. Guidance provided through written procedures, and during regular 1-on-1 appointments with President / CEO.
• Tracks President / CEO's commitments (verbal or written) while maintaining the highest level of confidentiality. Assists in tracking and following up on action items from meetings, ensuring commitments are fulfilled and communication loops are closed.
• Books all travel arrangements for the President / CEO. Adjusts as changes emerge.
• Codes and compiles receipts, submitting monthly expense reports on behalf of the President / CEO.
• Preps talking points or briefing memos for video shoots, meetings, or upcoming events; occasionally co-authors drafts for speaking engagements with Communications team support.
• Supports National Board of Trustees, President / CEO, and Board Committee virtual calls through scheduling assistance; preparing agendas; drafting, compiling, and editing pre-read materials; reports; and taking minutes as requested.
• Supports in-person National Board meetings in coordination with the Events Lead and / or Events Specialists (currently 3 per year); supports trustee travel as requested.
• Maintains cloud-based Board Portal; ensures board documents and historical records are archived properly; assists trustees with access issues.
• As the gatekeeper to the President / CEO, professionally screens requests for connecting with the President / CEO from internal and external parties.
• Tracks key giving partner relationships stewarded by the President / CEO — their interests, key dates, and gift reports. Ensures timely entry and maintenance of key donor interactions in CRM systems.
• Researches, troubleshoots, and tracks gifts on behalf of major giving partners; collaborates cross-departmentally to support the President / CEO's interface with leadership and constituents.
• Ensures the President / CEO is fully prepared for meetings; understands the agenda, expectations for involvement, and items to be presented for decision.
• Supports the Strategic Alignment Division and Mission Investment Division as they produce major donor events to the President / CEO's established standard of quality.
• Integrates commitments and responsibilities while protecting personal and professional boundaries; helps integrate family calendar commitments with the President / CEO's schedule and communicates updates as requested.
• Works with other Executive Assistants supporting COO and CFO; helps organize / participate in Executive Team quarterly working retreat days as needed.
• Liaises with administrative staff in other locations to coordinate nationally focused meetings and events.
• Maintains and updates the Executive Assistant Playbook; documents repeatable systems and maintains processes for continuity during absences.
• Other duties as assigned.

Spiritual Responsibilities

Because the overriding religious purpose and mission of Youth for Christ USA is to communicate and introduce the Gospel of Jesus Christ, all employees are expected to be recognized as associate ministers of the Gospel. YFC expects employees to :

YFC employees may have an opportunity to be commissioned or licensed as a minister through the established process or ordained by an outside body recognized by Youth for Christ USA.

YFC Cultural Attributes

Our cultural attributes are rooted in obedience to the call of Christ. YFC believes spiritually healthy adults foster healthy relationships with our kids. We emphasize Enduring Humility, Relentless Trust, Joyful Camaraderie, Courageous Faithfulness and Kingdom Inspired Diversity. Leaders are expected to demonstrate the following :

Fundraising Responsibilities

All YFC employees participate in activities that advance stewardship and fundraising efforts, including inviting to events, contacting donors, writing letters or notes, and ministering to donor contacts. For Affiliate and Chapter Staff, YFC may attach a minimum fundraising goal to projects or departments.

Position Requirements

Knowledge & Skills

Professional Competencies

Other Competencies

Credentials Required & Preferred Education

Physical Requirements

Must be present at the Parker, CO office most days. Remote work may be approved depending on the President / CEO's needs. Ability to communicate effectively by phone and email; regular sitting and reading; vision and hearing within normal ranges. Activities require the ability to remain stationary for extended periods and to move as needed within the office. May require lifting up to 20 lbs.

Travel Requirements

5-15 travel days per year, primarily for off-site board meetings or donor / staff events.

Benefits

Our comprehensive benefits package includes :

Health & Welfare Benefits

Company-Sponsored Benefits

EEO Statement

Youth For Christ (YFC) provides equal employment opportunities to employees and applicants without regard to race, color, sex, national origin, age, disability, marital status, or other unlawful characteristics, in accordance with applicable laws. YFC is a religious nonprofit organization and may operate with religious criteria in hiring; leaders are expected to model and live the faith. YFC supports Kingdom Inspired Diversity and will provide reasonable accommodations for qualified individuals with known disabilities unless doing so would create an undue hardship.

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