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Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Guarantee ElectricalSt. Louis, MO, USA
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Partner. Energize. Deliver.

Guarantee Electrical is a leader in innovation, craftsmanship, and customer-focused solutions, delivering exceptional results for over a century. As a 100% employee-owned company, we take pride in fostering a culture of excellence, collaboration, and opportunity for both our clients and team members.

Senior Accounts Payable Specialist

As our Senior Accounts Payable Specialist, you will play a key role in managing and enhancing the full-cycle accounts payable function in a fast-paced, growth-oriented environment. This position requires a proactive and detail-oriented professional who can take ownership of AP processes, lead improvements, and partner with internal and external stakeholders to ensure accuracy, efficiency, and scalability. As a senior member of the team, this role will also support the department's goal of continuous improvement and sustainable systems.

Your Impact :

  • Manage the full-cycle accounts payable process, including high-volume invoice entry, coding, approval workflows, and payment execution, ensuring compliance with company policies and GAAP standards.
  • Lead vendor management efforts, including onboarding, compliance with IRS regulations (e.g., W-9s), ongoing maintenance, and 1099 preparation. Act as the point person for escalated vendor issues.
  • Partner with project managers to ensure accurate coding and commitment alignment for subcontractor invoices, resolving complex discrepancies and providing support through project lifecycle.
  • Championing the invoice approval workflow by driving education, troubleshooting issues, and working closely with management to improve accountability and cycle time.
  • Oversee and execute timely check runs and other disbursements in accordance with payment terms and internal controls.
  • Serve as a key resource for internal stakeholders, providing expert-level guidance on AP policies, invoice status, and subcontractor / vendor-related questions.
  • Own vendor communications by handling escalated payment inquiries and ensuring thorough follow-up and resolution.
  • Support audit readiness by preparing detailed AP audit schedules and documentation for internal and external stakeholders, including for Guarantee Electrical Company and affiliates.
  • Take the lead in coordinating the annual 1099 filing process, ensuring accuracy and compliance with all IRS reporting requirements.
  • Provide occasional support for office operations, including front desk coverage and clerical duties, as needed.

Who you are :

  • Minimum 3–5 years of progressive accounts payable experience, preferably in the construction or project-based industry
  • Proven experience managing full-cycle AP and vendor compliance
  • p roficiency in Microsoft Excel, Word, and Outlook
  • Experience with Viewpoint or similar ERP system is a plus
  • Strong analytical, organizational, and problem-solving skills

    • Knowledge, Skills, and Abilities

  • Advanced knowledge of construction accounts payable processes and subcontractor / vendor relationships
  • Strong understanding of GAAP and ability to apply accounting principles to complex situations
  • Proven track record of identifying process gaps and implementing effective solutions
  • Excellent verbal and written communication skills, with the ability to engage across all levels of the organization and externally with vendors
  • Strong Excel skills and familiarity with accounting systems (Viewpoint preferred)
  • Comfortable leading initiatives and mentoring junior team members when necessary
  • Ability to thrive in a high-volume, deadline-driven environment
  • Occasional overtime required during month-end close, year-end close, and reporting periods
  • Maintain exemption certificates, ensuring they are valid and up to date
  • Provide exemption certificates to vendors as needed and resolve discrepancies when tax is incorrectly charged
  • Understanding of what jobs will be tax exempt ​

    • Why Guarantee?

    Benefits, Compensation, Community Involvement and Employee Appreciation

    Each member of the Guarantee team is essential to building our successful future. Guarantee offers a rewarding career path, a competitive salary, and excellent benefits package.

    This includes an Employee Stock Ownership Plan (ESOP), which is 100% company funded and employee owned. We own it! As employee-owners, we work with and for each other. We share a commitment to excellence and know that our efforts deliver exceptional results.

    We offer robust benefits with salary based on knowledge and experience. Employees are also eligible for annual discretionary bonuses.

    We offer a benefits package including medical, dental, vision, accidental, critical illness, life and disability insurances, vacation / sick time, and a matching 401K plan.

    Living our Guarantees!

    Our GECO Gives program highlights our mission to give back to our communities through community outreach, philanthropy and volunteering. Some of our favorites being Pedal the Cause, KIDstruction, Big Brothers Big Sisters and more!

    All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. For more information about Guarantee Electrical Company, please visit

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    Account Payable Specialist • St. Louis, MO, USA