Administrative Assistant II

BiogensysNewark, NJ, United States

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We are hiring an Administrative Assistant II for one of our clients in Newark, NJ.

Job Description :

Assistance in application process to include but not limited to : review of statements of experience, criminal history documents, CPE related information as would be required for reinstatement applications and renewals.
Process applications for initial CPA licensure, CPA firm registrations, Court Reporting initial applications, CPE sponsor applications for accountancy and court reporting Boards, non-registered sponsor course applications, CPE credit for teaching, reinstatements for all licensure types for all previously mentioned Boards.
Complaint process to include entering into MLO and continue to track until matter administratively closed or by Board order, sending acknowledgment letter to complaint, sending letter to request CPA response, tracking response time, compiling all information to be presented to the Board at scheduled meeting, draft Board response letters, close out in MLO.
Attend Board meetings as needed and take notes on assigned matters, prepare Board meeting agendas prior to Board meetings and minutes after meeting conclusion as well as draft follow-up correspondence as needed via email or regular US Postal service mail.
Attend sub-committee meetings as needed, take notes, and draft follow-up correspondence as needed via email or regular US Postal service mail.
Data entry to include, but not limited to official name and address changes for all licensure types for all previously mentioned Boards.
Assist in the proctoring of the RMA exam as needed.
Review and track CPE requests for non-registered sponsors, prepare for Board / Committee review, and draft follow-up correspondence.
Assistance in the triennial CPE random audit.
Assist the call center with questions from applicants as calls come in and also via email through the weekly issued escalated call center reports.

Experience :

Microsoft office to include but not limited to Outlook e-mail and excel, excellent customer service, and general administrative functions such as data entry, computer skills, clear email communication, phone communication, walk in, etc.

Skills :

High level administrative and communication skills.

Must have computer skills, emphasis in electronic databases.

Must be detail oriented

Must understand the importance of privacy and confidentiality guidelines

Must have customer service skills, face to face and electronically

Experience with written correspondence

Experience with Microsoft Office Outlook to include Calendar, and Microsoft Teams Applications

Ability to follow streamlined processes with set processing timeframes

Ability to multi-task along with time management skills

Ability to work independently, Ability to be trained and take guidance from colleagues, Team Leads, and supervisors

Woking hours :

7 hours b / w the core work hrs 7a-5p

Lunch period (Unpaid) : 30 MIN / 1 HOUR

Additional information :

Dress Code : Business Casual

Office / Remote : Office

Parking : the Yes

About Us :

We are specialized in recruiting and deliver the best professional talent of industry and we are committed to deliver best experience for our clients and job seekers. With over two decades of experience in the recruitment industry, we proudly help you to find the next job that matches your professional skills. Our team understands your needs or requirement before starting the recruitment, that enables to find the high quality of talent with high success rate of talent delivery, keeps us continue to be the best in the industry. By responding to this job posting, you are consenting to receive text / SMS messages from us. Thank you.

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Administrative Assistant Ii • Newark, NJ, United States