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Expense Associate - Mon - Fri 9am-5 : 30pm

Expense Associate - Mon - Fri 9am-5 : 30pm

Williams LeaWheeling, WV, US
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Williams Lea Expense Associate

Williams Lea is hiring for an Expense Associate for our Wheeling, WV office to work Monday to Friday 9 : 00 am to 5 : 30 pm!

Benefits :

  • Various health insurance options & wellness plans (Medical, Dental, Vision, Prescription Drug)
  • 401k Retirement Savings Plan Including Employer Match
  • Paid Time Off (PTO)
  • Life Insurance
  • Paid Parental Leave
  • Short-term & Long-term Disability
  • Healthcare & Dependent Care Flexible Spending Accounts
  • Domestic Partner Coverage
  • Commuter Benefits
  • Legal Assistance
  • Employee Assistance Program (EAP)
  • Company Provided Parking
  • Additional Employee Perks and Discounts

The Expense Associate provides data entry, review and / or reconciliation of reimbursable business expenses and expense reports for our clients.

Essential Functions

  • Create, process, and / or audit expense reimbursement requests by ensuring the proper documentation and approvals are submitted / received
  • Complete data entry to appropriate expense processing software, as needed; may include adding accounts, vouchers, requests, general ledger numbers and / or obtaining correct documentation and / or approvals
  • Review requests for compliance with policies and / or procedures; escalate concerns to supervisor
  • Use established procedures, standards and formats to complete expense processing requests to client satisfaction
  • Demonstrate proficiency in using equipment / technology / software and hardware necessary to perform job functions
  • Communicate with team members, lead, supervisor or client on job or deadline concerns
  • Meet contracted deadlines for service delivery to our clients
  • Troubleshoot basic software or hardware problems
  • Help to foster a proactive environment of continuous service enhancement and relationship building with the client
  • Perform Quality Assurance on work of others, as requested
  • Accurately and timely processes vendor invoices and expense reimbursements
  • Researches and resolves inquiries and problems
  • Recommends process and procedural enhancements
  • Performs other responsibilities and ad hoc tasks as assigned
  • Qualifications

    Education / Training / Certifications :

  • Associate degree in a related field preferred. An equivalent combination of education and / or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the role
  • Professional Experience :

  • Two to Four years+ in a legal / professional service required
  • Technical Skills :

  • Prior knowledge of accounts payable / expense operations and software required (Chrome River, Concur, Aderant Expert, Elite, or any other comparable financial system)
  • Strong knowledge of MS Office software (Word, Excel); strong keyboarding skills
  • Proficient writing and grammatical skills required
  • Performance Traits :

  • Solid attention to detail; able to work on multiple projects simultaneously
  • Must have good organizational skills
  • Must be able to meet deadlines and complete all projects in a timely manner
  • Ability to handle sensitive and / or confidential documents and information
  • Able to exercise good judgment to make decisions that conform to business needs and policy
  • Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory level
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    Associate Mon Fri • Wheeling, WV, US

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