Center Coordinator / Administrative Support Person

Job Description

Job Description

We are looking for a Center Coordinator / Administrative Support Person with excellent organizational. computer and people skills to work at their Phoenix location

The Center Coordinator will have the following responsibilities :

Maintains center waiting list and conducts public random drawing to select eligible students for enrollment when space becomes available.

Responsible for helping market / sell the program.

Meets and greets students and potential students as they enter centers.

Manages paperwork, scheduling, calling, and set-up for all student orientations, testing, and designated classes.

Administers, scores, and schedules all assessments for student placement including, but not limited to the pre- and post tests, graduation proficiency tests, and computer proficiency survey when applicable.

May assist with registrar duties by securing and providing student immunization records, transcripts, IEP, LEP and free or reduced lunch documentation when applicable.

May notify a student’s district of residence (or applicable school) upon enrollment and withdrawal from the company.

Maintains inventory and orders center office supplies, curriculum materials, and designated center and student forms.

Stocks shelves and keeps supplies organized.

Receives and puts away delivered center materials including, but not limited to, student orientation forms, workbooks, textbooks, and office supplies.

Responsible for checking voice-mail, delivering messages and re-scheduling student appointment times when necessary.

Responsible for center cleanliness and tidying up the center after each ½ day session. Helps keep the center bright, cheerful and welcoming for students.

Assists teachers in answering phones, filing units and tests, and working with students when time permits.

Acts as receptionist for the center.

Refers students with special needs for testing.

May present initial orientation to all incoming students and parents.

Answers questions on program enrollment eligibility

May handle other duties and projects as assigned.

Knowledge, Skills and Abilities Required :

Ability to connect with students and motivate them in a positive way.

Ability to communicate with co-workers and business contacts in a courteous and professional manner.

Strong organizational skills and attention to detail.

Working knowledge of office equipment, especially the computer.

Ability to work independently and coordinate multiple tasks simultaneously with minimal supervision.

Ability to exercise reasonable judgment and maintain confidentiality.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is occasionally required to stand, walk, use hands to finger, handle, or feel; reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl, and taste or smell. The employee must occasionally lift and / or move up to 10 pounds. Specific vision abilities required by this job include; close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Education and Experience :

Minimum high school diploma or its equivalent required

Bilingual (English / Spanish) required

Bachelor’s degree preferred

One year experience in an administrative capacity preferred