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Private Equity Executive Assistant-Hybrid
Private Equity Executive Assistant-HybridThe Windfall • New York, NY, US
Private Equity Executive Assistant-Hybrid

Private Equity Executive Assistant-Hybrid

The Windfall • New York, NY, US
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Job Description

Job Description

The Windfall is partnering with a Private Equity firm that is seeking to hire an Executive Assistant. This will be working on their Client Relations Team. Their midtown Manhattan office has just gone through a brand new buildout where you will be able to enjoy all the perks of the space. You will be part of the Client Relations team supporting 2-3 Directors and possibly an associate. They foster an empathetic environment with an amazing training program. This role is working in the office Monday-Thursdays, WFH Fridays from 8 : 30am-5 : 30pm with the flexibility for overtime as it is required.

RESPONSIBILITIES

  • Travel arrangements and logistics across time zones
  • Maintain and update Director and Executive's calendars
  • Book and coordinate internal and external meetings
  • Setup conference / video calls and with internal and external parties (make sure technology is working in conference room)
  • Manage conference rooms for meetings
  • Breakdown conference room after meetings
  • Prepare material, update and edit presentations
  • Print, bind and distribute presentations
  • Arrange and coordinate internal / external conferences
  • Coordinate with Portfolio Companies and Executives
  • Handling of confidential information and materials
  • Register and update contacts in internal databases
  • Expense reporting
  • Back-up other EAs
  • Coordination of international meetings
  • Assist with office-wide projects and events, as needed

REQUIREMENTS

  • 3+ years of EA experience in finance, consultancy or tech
  • Experience and interest in;
  • Travel and logistic coordination (domestic and international)
  • Heavy calendar management
  • Working with databases
  • Work in an international environment
  • Communicating with executives
  • Experienced computer user : Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word, Slack
  • Team-minded approach to tasks and projects
  • Ability to multi-task and prioritize / re-prioritize as needed
  • Service minded with a ”can do” attitude
  • Focus on quality and a strong attention to detail
  • Flexible style and the ability to seek solutions both independently and as part of a team
  • Capable and driven to take initiatives
  • Sound commercial judgment
  • Strong communication skills
  • Strong interpersonal skills (heavy coordination across business lines)

    • PACKAGE

    $115,000 Base Salary

    Discretionary Bonus Based on Individual & Firm Performance

    100% Covered Benefits

    4% 401k Match

    iPhone & Laptop

    Commuter Benefits

    Breakfast, Lunch & Snacks Provided Daily

    #ZR

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    Private Equity • New York, NY, US