Office Manager

Job Description

Job Description

We are looking for a skilled and detail-oriented Construction Office Manager to join a boutique construction company in New York, New York, on a contract basis. This position, lasting 1-2 months, involves overseeing administrative operations, supporting project close-out processes, and ensuring the smooth functioning of daily office activities. Ideal candidates will have prior experience in the construction industry, strong organizational skills, and proficiency with essential software tools.

Responsibilities :

• Manage and coordinate the company’s calendar, including scheduling meetings with clients and leadership.
• Oversee general office administration tasks, such as organizing and filing documents, maintaining project records, and tracking close-out logs.
• Facilitate project close-out activities by preparing and managing RFIs and ensuring all required documentation is completed.
• Organize and lead client meetings to ensure seamless project completion processes.
• Monitor office supply levels and place orders as needed to maintain inventory.
• Handle accounts payable tasks and other financial administrative duties.
• Utilize tools like Microsoft Office Suite, Dropbox, Asana, and WhatsApp to streamline communication and document management.
• Support construction-specific activities, including record keeping and assisting with project management tasks.
• Assist with receptionist duties, providing a welcoming and organized environment for clients and visitors.
• At least 2 years of administrative experience, preferably within the construction industry.
• Strong organizational and multitasking skills to manage various office operations.
• Proficiency in Microsoft Suite (Word, Excel, Outlook), Dropbox, and Asana; familiarity with Procore and Bluebeam is a plus.
• Excellent communication skills, both written and verbal.
• Ability to work on-site Monday through Friday in a fast-paced environment.
• Detail-oriented mindset with the ability to prioritize tasks effectively.
• Familiarity with construction project close-out processes and associated documentation.
• Experience managing calendars and coordinating meetings for leadership.