Legal Administrative Specialist

Legal Administrative Specialist

Organization : Lottery Commission

Work Location : Lausche Building, 615 West Superior Avenue, Cleveland, 44113-1879

Primary Location : United States of America-OHIO-Cuyahoga County-Cleveland

Compensation : $26.92 / hour

Schedule : Full-time

Work Hours : MONDAY-FRIDAY; 8 : 00AM-5 : 00PM

Classified Indicator : Classified

Union : Exempt from Union

Primary Job Skill : Administrative Support / Services

Technical Skills : Customer Service, Operational and Administrative Support, Operational Support

Professional Skills : Attention to Detail, Collaboration, Flexibility, Teamwork, Confidentiality

Job Description

Responsibilities of the Legal Administrative Specialist include but are not limited to :

• Provides administrative support to the Office of Legal Counsel
• Assists with coordinating the Financial Disclosure Filing process
• Assists with tracking Ethics training completion for employees and Commissioners
• Maintains calendars for the Chief Legal Counsel, Deputy Chief Legal Counsel and attorneys
• Provides secretarial support to assist attorneys with case management
• Schedules outside resources such as hearing officers and court reporters
• Assists Legal Counsel staff prepare for Commission Meetings
• Uses Tymetrix software to process outside counsel billing submissions
• Gathers prize assignments and distributes to attorneys
• Assists attorneys track bankruptcy information with Office of Finance
• Prepares and formats confidential correspondence and reports
• Maintains confidential files
• Tracks attorney Continuing Legal Education requirements, memberships and bar renewals
• Works with Office of Human Resources to coordinate Legal College Interns
• Handles sensitive telephone calls on Legal main phone line
• Receives, opens, logs and distributes incoming departmental mail
• Sends outgoing mail, certified mail and packages
• Performs various office support tasks
• Performs other duties and works on special projects

Official State of Ohio Classification : Administrative Professional 4 (16874)

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees

Qualifications

30 months experience or 30 months training in secretarial / administrative professional field.

Or completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; 12 months experience in secretarial / administrative professional field.

Or 12 months experience as Administrative Professional 2,16872.

Or equivalent of Minimum Class Qualifications For Employment noted above.

Job Skills : Administrative Support / Services, Customer Service, Operational Support, Operational and Administrative Support, Attention to Detail, Collaboration, Confidentiality, Flexibility, Teamwork