Assistant Director of Administrative Services

Job Description Summary

Organization Summary Statement : The Center for Substance Use, Addiction & Health Research (CESAR) at the University of Maryland, College Park, was created in 1990 as a college-wide interdisciplinary research center. CESAR is dedicated to addressing the problems substance use disorders may create for individuals, families, and communities in Maryland and around the world. Our practical action-oriented studies and evaluations focus on improving access to treatment for substance use disorders, supporting long-term recovery, as well as best practices in hospital-based emergency care. Our work spans the State of Maryland, Washington, DC, as well as several international studies located in Cape Town, South Africa.

Job Description Summary : The Center for Substance Use, Addiction & Health Research (CESAR) seeks a full-time Assistant Director of Administrative Services (ADAS) to support a multidisciplinary team of researchers leading multiple clinical trials and other state and federally funded research projects. The ADAS will be responsible for managing aspects of the business services of the Center to include human resources, payroll activities, procurement, reimbursements, travel and sponsored research administration.

Key Responsibilities

Manages the travel and procurement process to include initiating and managing procurement; maintaining requisition log; using and upkeeping P-card and logs; non-payroll transfers; MOU's for subject payments; purchasing supplies, equipment and services; following up on status of order; following up on status of payments to vendors; providing backup documents for monthly invoicing; monitoring spending to verify purchases are allowable and funds are available; serves as the liaison between CESAR and UMD purchasing offices to address / solve any issues that may arise; maintain documentation related to expenditures

Pre-award to include assistance with budget development

Post-award sub-recipient management; processes new award requests; modification requests; review subcontract invoices and verify that funds are available; keep track of invoice approvals and payments.

Account and post award management to include monthly reconciliations and report preparation.

Reviews and approves travel using Concur; advises faculty, staff and students on University travel policies.

Manage payroll, including hiring, onboarding, changing effort, generating contracts; generating salary letters; payroll transfers; providing backup documents for monthly invoicing; serve as the liaison between CESAR and UMD / BSOS payroll offices to address / solve any issues that may arise.

Maintaining an accurate equipment inventory, tagging equipment when received, maintenance of keys.

Other duties as assigned.

Additional Duties

Ensure compliance with all sponsor and University requirements. Ensure all internal and sponsor deadlines are met; that all documentation related to expenditure is easily available and accurate. Serve as liaison to University business offices and sponsor personnel regarding account expenses and resolve any questions or issues that arise.

Preferences

Bachelor's degree from an accredited college or university

2 years of experience at UMCP conducting purchasing and payroll activities.

Experience and knowledge in processing travel and procurement under federally sponsored awards at UMCP.

Demonstrated proficiency in Microsoft Office / Excel

Experience with UMCP systems i.e. Concur Travel system, and Workday.

Minimum Qualifications

Education : Bachelor's degree from an accredited college or university.

Experience : Seven (7) years of professional experience managing business operations. Two (2) years of experience supervising or managing professional staff.

Knowledge of administrative policies and procedures, and federal, state, and other applicable related laws, rules, regulations, and ordinances.

Skill in oral and written communication.

Skill in the use of Microsoft Office products.

Ability to develop and administer new policies and procedures.

Ability to interpret and apply policies, procedures, regulations, and laws.

Additional Job Details

Required Application Materials :

Resume, Cover Letter, and List of 3 References

Best Consideration Date : May 30, 2025

Posting Close Date : N / A

Open Until Filled : No

Job Risks

Not Applicable to This Position

Financial Disclosure Required

No

Department

BSOS-Ctr for Substance Use, Addiction & Health Research

Worker Sub-Type

Staff Regular

Salary Range

$75,000 - $90,000

Benefits Summary

For more information on Regular Exempt benefits, select this link.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility

The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University's Equal Employment Opportunity Statement of Policy.

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