Office Coordinator - Administrative Department

Position Title : Office Coordinator

Department : Administrative

Company : Health Care Practice Management (HCPM)

Primary Function

Founded in 1992, Health Care Practice Management (HCPM) is built on a foundation of trust, integrity, and long-standing relationships with our clients. We specialize in providing exceptional revenue cycle management services across 22 diverse medical specialties, supporting practices in Delaware, Pennsylvania, Maryland, and Florida. With over 40 active clients, our team is committed to delivering high-quality, personalized service in a fast-evolving healthcare industry.

We are currently seeking a detail-oriented and motivated Office Coordinator to join our Administrative team. This pivotal role provides essential clerical and operational support to ensure the smooth functioning of our office and the success of our entire organization.

If you're seeking a dynamic, supportive, and family-oriented workplace where your contributions make a real difference, we'd love to hear from you.

Key Responsibilities

Provide cross-functional administrative support to internal teams and leadership

Manage daily mail operations, including regular Post Office runs

Assist with ordering supplies and arranging incoming and outgoing shipments

Perform clerical duties such as scanning, faxing, filing, and data entry

Conduct quality control on charge and payment batches

Manage incoming phone calls and update patient account information

Maintain organized and accurate patient documentation

Collaborate across departments to continuously improve internal processes

Participate in a culture of adaptability, innovation, and continuous learning

Ideal Qualifications & Performance Skills

Prior experience in administrative or office support roles

Strong customer service orientation and computer proficiency (Microsoft Word, Excel, Outlook, Teams, Adobe PDF)

Reliable and punctual, with the ability to work on site : Monday–Thursday 7 : 30 AM–4 : 30 PM and Friday 7 : 30 AM–1 : 30 PM

Highly organized, detail-driven, and proactive in task completion

Strong communication and interpersonal skills; enjoys working in a team environment

Willingness to learn and adapt in a fast-paced, ever-evolving industry

Ability to manage confidential information responsibly (HIPAA training provided)

Positive, collaborative attitude and a genuine interest in process improvement

Eager to grow professionally and take on new responsibilities

What HCPM Offers to Ensure Your Success

Modern workstation setup including dual monitors, mouse, keyboard, and headset

Extensive cross-training to promote growth and internal checks and balances

401(k) retirement plan with profit sharing

Comprehensive medical and dental benefits

Paid leave time (PLT), holidays, and one personal day annually

Life insurance, jury duty, and bereavement leave coverage

Supportive, team-based culture where your success is shared and celebrated

If you're ready to make an impact in the healthcare industry and grow with a team that values collaboration, innovation, and trust - we encourage you to apply today. We look forward to meeting you!