CONTRACT MANAGER (Brooklyn)

Contract Manager

Applicants must be permanent in the Associate Staff Analyst Civil Service Title or be permanent in a comparable title eligible for 6.1.9 Title Change or be immediately reachable on the Open Competitive Associate Staff Analyst Exam (# 9061). The New York City Department of Homeless Services (DHS) is the largest organization in the United States dedicated to preventing and addressing homelessness. In partnership with other City Agencies and Nonprofit Organizations, DHS works to prevent homelessness before it begins, reduces street homelessness, provide temporary shelter, and connect individuals and families to stable housing all with a focus on accountability, empathy, and equity. DHS is committed to continuous improvement and employs innovative strategies to deliver high-quality services that support a swift transition from shelter to self-sufficiency. The agency manages hundreds of facilities and operates with a large team as well as a several billion-dollar budget to meet the diverse needs of New Yorkers experiencing homelessness. The Facilities and Logistics Division is responsible for providing both direct and indirect maintenance and repair services to City owned and operated facilities using in-house skilled trade-workers, maintenance contracts and purchasing operation. The Contract Tracking Unit (CTU) is responsible for managing the lifecycle of service contracts that support facility operations. CTU procures an array of services that support the maintenance and repair of DHS Adult and Family shelter sites as well as Administrative Offices. The type of contract services CTU procures are, but not limited to heating, HVAC, plumbing, refrigeration, elevator, painting, air monitoring, lead abatement, snow removal and fire safety. These services ensure that DHS can provide a clean and safe environment for its clients and staff.

The Department of Homeless Services (DHS) is recruiting for one (1) Associate Staff Analyst to function as a Contract Manager who will :

• Review contract proposals and performance reports to ensure compliance with the agency's requirements, and Federal / State / City guidelines.
• Prepare responses to contract inquiries made by OMB, MOCS, Comptroller's Office, ACCO's Office and other entities.
• Make recommendations concerning the awarding of contracts, provision of additional funding or defunding of contracted services.
• Monitor MOCS Annual Plan Tracking report to ensure timely contract registrations.
• Manage various maintenance and repair contracts as needed, review invoices and ensure payments are in accordance with contract specifications and applicable Federal, State, and City guidelines.
• Collaborate with Trades and Capital Units to plan and initiate new contracts.
• Responsible for ensuring that contractors operate within contractual limits and State / Federal guidelines.
• Establish Contract Burn Rates and matrix for planning purposes.
• Prepare and review specifications for various maintenance & repair expense contracts for solicitation.
• Evaluates prospective contractors' budgetary proposals and financial reports.
• Work with the Facilities & Logistics Procurement Unit to project and establish project costs on various projects.
• Assess EAM database for project cost and advise on replacement vs repairs on items like boilers, HVAC systems, etc.
• Oversee regular summary reports to higher management on contract performance, including a final report on contract closure.
• Prepare and submit mandated contract performance reports to the ACCO's Office.

Hours / Schedule : Monday Friday 8am 4pm

Associate Staff Analyst - 12627

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.