Administrative Program Director

Division Of Cardiovascular Medicine And Knight Cardiovascular Institute

The Department of Medicine (DoM) is the largest clinical department in the School of Medicine with approximately 900 employees / affiliates and an annual operating budget of over $180M. In addition, the DoM is responsible for ten divisions : Arthritis and Rheumatic Disease, Endocrinology, Diabetes and Clinical Nutrition, Gastroenterology and Hepatology, General Internal Medicine and Geriatrics, Hospital Medicine, Infectious Diseases, Nephrology and Hypertension, Pulmonary, Allergy and Critical Care Medicine, Knight Cardiovascular Institute, and Informatics, Clinical Epidemiology, and Translational Data Science. The department also includes a sizable Research (Basic Science and Clinical) portfolio, a large education footprint and provides clinical services in many community partnerships.

The Knight Cardiovascular Institute (KCVI) is recognized as a top integrated center for cardiovascular clinical care, translational research and professional training in all aspects of heart and vascular disease. Guided by a multi-disciplinary approach, researchers and clinicians drive a vibrant translational research program, which focuses on delivering the latest knowledge and cutting-edge care to patients. Specifically, research at KCVI seeks to improve patient outcomes by achieving earlier diagnosis of disease, more accurate monitoring of its progression, and tailoring therapy to the molecular basis of disease.

Function / Duties of Position

Operations Management, Program Development, and Strategic Planning

• Provide strategic oversight and operational leadership for the Division of Cardiovascular Medicine and the Knight Cardiovascular Institute (KCVI), supporting approximately 155 faculty and staff.
• Supervise and support the administrative manager to ensure efficient administrative and business operations.
• Promote cross-training and flexible personnel deployment to meet emergent needs, in collaboration with unit managers.
• Structure workloads and monitor productivity to ensure high-performance outcomes.
• Identify operational inefficiencies and drive continuous process improvements.
• Foster a proactive and responsive employee relations environment, addressing staff concerns to enhance satisfaction and performance.
• Serve as a liaison with other university departments and programs to support mutual operational objectives.
• Define and promote core competencies, evaluate training needs, and manage workforce development.
• Lead recruitment, onboarding, supervision, performance management, training, disciplinary actions, and terminations in alignment with policies.
• Analyze and optimize business and administrative processes to improve operational quality and cost-efficiency.
• Oversee all administrative activities in the Division office, including policy enforcement and procedural updates.
• Manage facilities and equipment, including space planning, maintenance, compliance, and utilization in collaboration with the Department of Medicine.

Human Resources Management and Administration

Finance, Revenue Cycle, and Philanthropy Management

Research Program Oversight (Basic, Translational, and Clinical Research)

Clinical Operations and Education Programs Oversight

Special Projects and OHSU Collaborations

Professional Responsibility

Required Qualifications

Master's degree in Public Health or Administration, Business, or related field

At least 7 years of progressive healthcare experience

At least 7 years' experience in leadership roles, managing a diverse group of office management personnel, and experience with general and complex Human Resource issues as well as labor relations experience.

Strong knowledge base in ambulatory management, organizational development, managed care strategy, strategic planning, financial analysis, research methodologies, and philanthropic activities.

Strong interpersonal and team building skills.

Must be innovative and capable of independent action and decision making.

Experience managing different groups of people with different missions.

Development and maintenance of effective relationship with medical and administrative staff required.

Ability to communicate effectively in writing and verbally.

Ability to remain calm and poised in urgent situations.

Ability to exercise initiative, judgment, problem solving and decision-making.

This position is responsible for staying current on regulatory, billing, compliance and reimbursement trends, ensuring that the practice anticipates change, prepares in advance, and monitors operational outcomes.

This position must have the skill in analysis, development of comprehensive reports and interpretation of complex data.