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Lead Medical Scribe & Executive Assistant

Lead Medical Scribe & Executive Assistant

Arizona Critical Care SpecialistsPhoenix, AZ, US
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Job Description

Job Description

Description :

We are seeking a highly organized and detail-oriented Lead Medical Scribe & Executive Assistant to support our ICU department. This dual-role position combines clinical scribe responsibilities with administrative coordination, including scheduling, hiring, and managing communication. The ideal candidate will demonstrate strong multitasking abilities and excellent problem-solving skills to ensure efficient workflow and proper coverage.

Job Duties

Clinical Scribe & Scheduling

  • Serve as the lead scribe in the ICU, working Monday through Friday mornings.
  • Create and manage the ICU scribe schedules to ensure adequate coverage.
  • Address any scheduling conflicts and make necessary adjustments promptly.
  • Plan and organize monthly scribe meetings.

Executive Assistant

  • Monitor and respond to faxes, voicemails, and other communications as needed.
  • Handle incoming mail and deposit checks promptly.
  • Verify insurance information on billing sheets daily and coordinate with the billing team to resolve discrepancies.
  • Hiring & Team Management

  • Oversee the hiring process for new scribes, including reviewing resumes and conducting interviews.
  • Ensure proper onboarding and training for new hires.
  • Requirements :

  • Must be able to type at a speed of 90 words per minute or greater.
  • Candidates must be at least 20 years of age with a strong knowledge base of medical terminology. Familiarity with vocabulary used in the ICU setting is highly preferred but not required.
  • 2 years of scribing experience HIGHLY PREFERRED. At least 6 months of prior scribing experience REQUIRED
  • prior leadership experience preferred
  • Ability to stand and walk for extended periods while accompanying the physician during rounds and patient visits.
  • Must be capable of handling highly confidential information in compliance with HIPAA regulations.
  • Strong organizational and multitasking skills are essential.
  • Strong leadership qualities, creativity, and professionalism
  • If you meet these qualifications or know someone who does, we encourage you to apply!

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