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On-Site Jr. Payroll Coordinator
On-Site Jr. Payroll CoordinatoriJility • Suffolk, VA, US
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On-Site Jr. Payroll Coordinator

On-Site Jr. Payroll Coordinator

iJility • Suffolk, VA, US
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Job Description

Schedule : Monday - Friday (7 AM – 3 : 30 PM)

Reports To : Payroll Director

About iJility

iJility specializes in workforce solutions for warehouse distribution and light manufacturing, using an engineering-based approach to drive efficiency, quality, cost savings, and operational success. We are looking for a detail-oriented On-Site Payroll Coordinator to support our workforce by ensuring accurate payroll processing, labor tracking, and compliance with timekeeping policies.

Position Summary

The On-Site Payroll Coordinator plays a critical role in managing employee timekeeping, payroll accuracy, and labor reporting. This position works closely with on-site leadership and regional payroll teams to maintain compliance, reduce payroll discrepancies, and support overall workforce efficiency.

Key Responsibilities

Timekeeping & Attendance Management

  • Monitor and review time clock records at the start and end of each shift to ensure accuracy.
  • Identify and correct mis-punches in timekeeping systems.
  • Work with operations leadership to issue and track mis-punch forms for employees with timekeeping errors.
  • Ensure all employee punches are coded correctly to the appropriate job order.
  • Enter attendance codes in the payroll system and track recurring attendance issues for escalation.
  • Monitor the employee call-in line and report absences to operational leadership.

Payroll Processing & Compliance

  • Review and approve time records, submitting confirmation to the regional payroll coordinator.
  • Assign clock codes to employees based on operational needs.
  • Communicate hiring needs to recruiting team.
  • Investigate and resolve payroll discrepancies, coordinating with the regional payroll coordinator.
  • Conduct regular time clock audits to verify employee attendance.

    • Operational Reporting & Data Management

  • Generate and submit labor hours reports for each shift to operations management.
  • Review employee production summaries to identify errors or missing data and address them with operations leadership.
  • Support operational reporting requirements.

    • Qualifications & Skills

  • Previous payroll, timekeeping, or administrative experience in a warehouse, manufacturing, or staffing environment is preferred.
  • Strong attention to detail with the ability to identify and resolve discrepancies.
  • Ability to work independently while coordinating with multiple teams.
  • Proficiency in Microsoft Office (Excel, Outlook, Word) and payroll / timekeeping systems.
  • Strong communication and problem-solving skills.
  • Ability to multitask in a fast-paced environment.

    • Why Join iJility?

  • Hands-on role in a dynamic and growing workforce solutions company.
  • Opportunity to work closely with leadership and contribute to operational success.
  • Competitive pay with growth potential.

    • Company Description

    iJility is a strategic workforce provider that has an operations and engineering backbone. We recruit, screen, and place employees in Full-time positions within our client sites, while managing their daily activities. We are focused on quality, increased productivity and cost savings for our clients. iJility's programs offer our employees greater earning potential, healthy & safe work environments and training for unlimited growth potential.

  • iJility Is An Equal Opportunity Employer

    • J-18808-Ljbffr

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    Payroll Coordinator • Suffolk, VA, US

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