Senior Administrative Assistant - Parks and Recreation

Senior Administrative Assistant

The Senior Administrative Assistant performs a variety of clerical and administrative tasks in support of department operations. This is a global position and as such reporting relationships vary by department. The Senior Administrative Assistant works under general supervision sufficient to monitor progress and assess achievement of key performance indicators.

Essential Job Functions :

• Provides customer service to department visitors and callers.
• May serve as an administrator to one or more department software programs or services, addressing issues, processing requests for access and providing maintenance.
• May serve as a liaison between the department, vendors doing business with the City and accounts payable in the finance department. Other finance liaison responsibilities as assigned.
• Assists the department with a variety of financial tasks such as reconciling monthly purchasing card statements, processing invoices, entering requisitions for Purchase Orders, and completing check requests.
• Processes information requests; answers questions within the framework of established policies, procedures, laws, and other regulations.
• May complete Personnel Transaction Request forms and routes appropriately for processing.
• May be front facing with the public to answer questions or provide general direction.
• Works with department personnel to order supplies, uniforms and / or materials for the office.
• Maintains departmental schedules and calendars.
• Attends a variety of committee meetings including departmental and citywide committees.
• Handles confidential personnel data in accordance with City policies and procedures and other related laws.
• Prepares and distributes a variety of written information such as reports, brochures, and correspondence.
• Distributes incoming and outgoing mail.
• Performs other general clerical and related tasks as required.

Required Knowledge, Skills and Abilities :

Minimum Experience and Training : Associate degree from an accredited college or university with major course work in business administration or a closely related field and a minimum of 5-7 of related experience. Special Requirements : Must be able to acquire and maintain a valid Notary Public certification in North Carolina.

Job Related Physical Activity Requirements : The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. If requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. This position primarily operates in an office setting, performing mostly sedentary work. Physical activity related to this position may include constantly operating a computer and other office productivity machinery, such as a calculator, copy machine and printer, frequently moving about the office to access file cabinets, office machinery, etc. and communicating information and ideas so others will understand. Sufficient visual acuity is required to prepare and analyze data and figures and do extensive reading. May require the physical exertion of up to 10 pounds of force occasionally and / or a negligible amount of force frequently or constantly to move objects. An employee in this position will not be substantially exposed to adverse environmental conditions.