Administrative/Personal AssistantAbacus Solution Group • 21152, MD, US

Administrative / Personal Assistant

Abacus Solution Group • 21152, MD, US

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Job Description

Abacus Solutions Group is a family-owned leader in workforce and talent solutions with over 80 years of experience. We are known for our supportive culture and long-standing client partnerships. Abacus offers more than just a job—we provide a path to lasting career growth with trusted employers nationwide.

Personal / Admin Assistant

We are seeking a highly organized and discreet Personal / Admin Assistant to support the operations of a private family business with multiple entities across various industries. This role blends administrative, personal, and light accounting responsibilities, requiring a proactive individual who can manage diverse tasks with professionalism and confidentiality.

Key Responsibilities

Manage calendars, appointments, and travel arrangements across business and personal schedules
Prepare meeting agendas, take minutes, and follow up on action items
Draft and manage correspondence, reports, and presentations
Liaise with accountants, attorneys, vendors, and staff across different business entities
Track deadlines, renewals, and compliance documents for various companies
Assist with document management and inter-entity communications
Process invoices, receipts, and reimbursements
Assist with expense tracking and monthly reconciliations
Maintain records for petty cash, credit card statements, and vendor payments
Support preparation of financial reports and liaise with external accountants as needed
Handle sensitive financial, legal, and personal information with utmost confidentiality
Maintain secure filing systems and digital records

Qualifications

Proven experience in administrative or executive support roles

Prior experience in a family office or multi-entity business environment

Basic understanding of accounting principles and bookkeeping practices

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and accounting software (e.g., QuickBooks,)

Ability to work independently and adapt to changing priorities

High level of discretion and professionalism

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Assistant • 21152, MD, US