Staffing Coordinator - Adult Float Pool (Varied Shifts)

Discover Vanderbilt University Medical Center

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUH Inpatient Float Pool Job Summary

Performs administrative and business support related duties of a complex nature in support of an area with minimal guidance.

Position Overview

This position plays a key role in ensuring that clinical staff (Registered Nurses, Care Partners, and Sitters) are appropriately assigned across all 37 units during every shift, contributing to a safe and efficient healthcare environment. This critical function is vital for delivering excellence in patient care throughout our hospital. This dynamic position demands strong critical thinking skills and a proven ability to multitask in healthcare and payroll environments. Familiarity with Kronos is preferred. You'll work closely with leadership to manage staff scheduling in six-week increments.

Position Shift / Hours

Four, 10-hour shifts that may encompass the following hours for a total of 40 hours per week :

• Monday- Friday Open : 2 a.m. - 11 a.m.
• Monday - Friday Close : 9 : 30 a.m. - 8 p.m.
• Weekend Open : 2 a.m. - 8 p.m.
• Weekend Close : 2 p.m. - 8 a.m.
• Monday-Friday shifts will be onsite; Weekend and Holidays will be working from home

Preferred Qualifications

Important Instructions For All Candidates

Key Responsibilities

Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.

Ensures data / records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.

Compiles data, analyzes information and summarizes findings in support of an area.

Prepares reports and other documentation as requested.

The responsibilities listed are a general overview of the position and additional duties may be assigned.

Technical Capabilities

Human Resources Policies and Procedures (Fundamental Awareness) : Knowledge, adherence and application of human resources policies and procedures.

Ad Hoc Reporting (Intermediate) : The ability to access information from databases and prepare reports.

Data Analysis (Intermediate) : The ability to analyze data in an accurate manner.

Clerical / Administrative (Intermediate) : Clerical / Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are : Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.

Financial Processes (Novice) : Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more.

At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

Core Capabilities

Supporting Colleagues : - Develops Self and Others : Continuously improves own skills by identifying development opportunities.

Delivering Excellent Services : - Serves Others with Compassion : Invests time to understand the problems, needs of others and how to provide excellent service.

Ensuring High Quality : - Performs Excellent Work : Checks work quality before delivery and asks relevant questions to meet quality standards.

Managing Resources Effectively : - Demonstrates Accountability : Takes responsibility for completing assigned activities and thinks beyond standard approaches to provide high-quality work / service.

Fostering Innovation : - Generates New Ideas : Willingly proposes / accepts ideas or initiatives that will impact day-to-day operations by offering suggestions to enhance them.

Position Qualifications

Responsibilities : Relevant Work Experience

Experience Level : 4 years

Education : High School Diploma or GED

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE / Vets / Disabled.