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OPS Administrative Assistant Department of Mechanical & Aerospace Engineering
OPS Administrative Assistant Department of Mechanical & Aerospace EngineeringUniversity of Florida • Gainesville, FL, US
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OPS Administrative Assistant Department of Mechanical & Aerospace Engineering

OPS Administrative Assistant Department of Mechanical & Aerospace Engineering

University of Florida • Gainesville, FL, US
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Classification Title :

OPS-Sponsored Project Non-Clerical

Classification Minimum Requirements :

  • Valid driver's license (required).
  • Demonstrated ability to manage multiple tasks with strong organizational and time-management skills.
  • Proven communication and interpersonal skills with a record of delivering excellent customer service.
  • Ability to foster a professional, positive and approachable personality.

Job Description :

The Department of Mechanical & Aerospace Engineering (MAE) is seeking a professional and detail-oriented Administrative Assistant to support seminars, events, and front-office operations. This role is ideal for someone who enjoys coordinating logistics, assisting guests, and keeping a department running smoothly.

Key Responsibilities :

  • Coordinate weekly MAE seminars (set-up, catering, recording, guest support).
  • Arrange travel and reimbursements for seminar speakers and visiting faculty.
  • Support departmental events, including catering, RSVPs, setup, and cleanup.
  • Serve as the first point of contact at the front office, answering phones and assisting visitors.
  • Assist with supply orders, calendars, signage, and general administrative needs.
  • Expected Salary : $16 per hour; commensurate with experience Required Qualifications :

    Must have a valid driver's license.

    Preferred :

    Familiarity with UF campus resources, services, and systems (e.g. UFGO, Concur).

    Special Instructions to Applicants :

    In order to be considered, you must confirm you have a valid driver's license, upload your cover letter, and CV / resume.

    Application must be submitted by 11 : 55 p.m. (ET) of the posting end date.

    Health Assessment Required : No

    J-18808-Ljbffr

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    Administrative Assistant • Gainesville, FL, US

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