Office ManagerBabich & Associates • Dallas, TX, US
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Office Manager
Babich & Associates • Dallas, TX, US
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job_description.job_card.job_descriptionGenerate and deliver cash flow forecasts, bank reconciliations, and accounts receivable updates Follow up on outstanding client payments Compile weekly employee timesheet summaries Collaborate with leadership to project upcoming invoicing Issue client invoices for services and reimbursements Review and process staff expense reimbursements Settle recurring monthly bills Verify third-party service charges Reconcile all bank accounts Submit state sales tax returns Track employee hours per project Share accounting data with external tax professionals Onboard new clients into company systems and assign internal codes Conduct year-end financial reconciliation and archive files Submit required tax documents (e.g., 1099 forms) Renew required business certifications Manage professional license renewals for company principals Oversee annual contract renewals for vendors and service providers Coordinate with accountant for corporate tax filings Book business travel and distribute travel funds Administer semi-monthly payroll Handle annual tax documentation for employees and contractors Support employees with payroll and benefits inquiries Manage time-off records and policy enforcement Oversee health insurance renewals and employee education Prepare offer letters and onboard new hires (HR systems, payroll, benefits, IT setup) Offboard departing employees across all systems and services Answer incoming phone calls Sort and distribute daily mail and deliveries Coordinate office clean-up and presentation ahead of special visits Provide general administrative support as needed Support proposal development and submission Assist in preparing marketing collateral and promotional materials Manage branded material inventory Collaborate with leadership on occasional special projects Issue purchase orders and process vendor payments Coordinate procurement between team members, clients, and suppliers Maintain detailed tracking spreadsheets for purchases Expedite outstanding orders regularly Reconcile procurement budgets with purchase records Bachelor’s degree in Business, Finance, or related field Proficient in QuickBooks (desktop and / or online) and Microsoft Office Suite Understanding of general business tax regulations Strong attention to detail and organizational skills High level of discretion and integrity Proactive, solutions-oriented mindset Capable of working independently without frequent supervision Strong interpersonal skills and the ability to maintain a collaborative work environment Ability to adapt to shifting priorities and unexpected challenges A commitment to operational excellence and confidentiality A positive attitude and a willingness to go above and beyond Ownership of responsibilities with a problem-solving approach Ability to support a diverse team and maintain office morale Willingness to grow with the role and company over time
Job Description
Key Responsibilities :
Financial Management
Daily Tasks :
- Record company credit card and petty cash expenses in accounting software
- Input vendor bills for accounts payable
- Record and deposit incoming payments
- Email daily reconciliations and financial summaries to leadership
- Organize reimbursable expenses for tax documentation
- Coordinate with facility management regarding rent, maintenance, and service requests
- Manage IT and printing service providers for office operations
- Assist with additional tasks as needed
Weekly Tasks :
Monthly Tasks :
Annual Tasks :
Human Resources Support
As Needed :
Office & Administrative Tasks
Marketing & Proposals
Procurement Responsibilities
Key Qualifications :
What You Bring :
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Office Manager • Dallas, TX, US