Administrative Assistant 2 (Civil Service Exam Not Required)

Administrative Assistant

The successful candidate will be responsible for administrative support directly to the Vice President of Institutional Advancement (VPIA) and for the division which is expected to include, but not be limited to, completion and processing of appointment paperwork, authorizations to recruit (ATRs), tracking of evaluation calendars, oversight of the Vice President's calendar, scheduling meetings, preparing agendas and minutes, and managing office supply inventory and procurement processes. Assisting with all aspects of preparing the Vice President for extensive travel is also a crucial part of this role, including recording contact information and detailed reports for visits completed by the Vice President. This position will also serve as the Administrative Assistant for the Plattsburgh College Foundation (PCF) including the scheduling of meetings, preparing and distribution of agendas, and recording and finalizing meeting minutes. The processing of all PCF and PAA expense forms and requests for disbursement from PCF and PAA accounts and the maintenance of files (electronic and paper) for the division is also included. As SUNY Plattsburgh is an institution that delivers challenging and high-quality educational experiences to a diverse group of learners, the successful candidate must demonstrate an understanding of and sensitivity to diversity, inclusion, and equity-minded policies, programs, and practices.

Minimum Qualifications

• Must be eligible for permanent appointment to this title pursuant to civil service law.
• High school diploma or high school equivalency diploma
• Three (3) years of experience in administrative support
• , which includes use of office software (e.g., email, word processing, Excel), provision of customer service, business writing, and management of an office.
• A demonstrated ability to work effectively and collegially with a variety of individuals
• Must be eligible for permanent appointment to this title pursuant to civil service law.
• Certification (e.g., IAAP Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience. This is a non-competitive class position. You do not need to be on the Civil Service list to apply.

Additional Comments

This position will function as the primary clerical support for the division of Institutional Advancement, including direct support for the Vice President (VPIA), ensuring the smooth operation of the division's daily activities. Creating a welcoming and inclusive atmosphere, while displaying professionalism, respect for everyone, and a commitment to confidentiality will be necessary. Institutional Advancement promotes a culture of philanthropy that attracts vital resources in support of SUNY Plattsburgh's mission and strategic priorities. We work to achieve this by nurturing lifelong positive relationships with alumni, students, parents, faculty, staff and friends of the college, with the goal of increasing charitable support to ensure student success. This is a non-competitive position. The work schedule for this position is expected to be Monday Friday, 8 : 00a.m. 4 : 00p.m.. Please include a complete application, cover letter, resume / CV, and contact information for three current professional references. Additional information may be requested at a later step in the process.