Executive & Project Specialist - Pittsburgh Scholar House

POSITION : Executive & Project Specialist

LOCATION : Pittsburgh Scholar House, Pittsburgh PA

REPORTS TO : Chief Executive Officer

POSITION OVERVIEW :

The Executive & Project Specialist at Pittsburgh Scholar House (PSH) plays a vital role in advancing the mission of the organization by providing comprehensive support across executive administration, program coordination, and funding development. This position reports directly to the CEO and works closely with the leadership team, staff, Board of Directors, program participants, and external partners.

The Candidate will manage executive and organizational operations, including calendar and office management, board support, and event coordination, while also supporting program implementation, grant writing, and funding compliance. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple priorities in a fast- paced, mission-driven environment.

QUALIFICATIONS :

• Associate's degree in business administration, communications, nonprofit management, or related field required; bachelor's degree Please note : 2-3 years of experience may be substituted for an associate's degree; 4-5 years of experience may be substituted for a bachelor's degree.
• Minimum of 3 years of experience in executive administration, operations, program coordination, or nonprofit management.
• Proven experience in grant writing, fundraising support, or program compliance a plus
• Strong organizational and time management skills with the ability to prioritize competing deadlines.
• Excellent written and verbal communication skills, with strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint), Adobe Acrobat, and database systems (i.e., Bloomerang).
• Ability to work collaboratively across diverse teams and with external stakeholders.
• High level of discretion in handling confidential and sensitive information.

Key Duties :

Executive & Office Management

Grants & Funding Support

Board & Sub-committee Support

Program Support & Quality Control

Event Planning & Communications

Physical & Scheduling Requirements

Compensation & Benefits

Why Join Pittsburgh Scholar House? This role offers the opportunity to be at the heart of a growing organization dedicated to empowering single-parent scholars and their families. As Executive & Project Specialist, you will gain a comprehensive view of nonprofit operations, supporting leadership, strengthening programs, and helping secure critical funding.

Commitment to Equity : Pittsburgh Scholar House is an equal opportunity employer committed to fostering an inclusive workplace where diverse experiences strengthen our mission to advance economic mobility for single-parent families.

Job Posted by ApplicantPro